HIM Release of Information Specialist II

American Addiction Centers • North Fond du Lac, WI

1d • $22 - $33 • Hybrid

About The Position

This is a full-time, hybrid opportunity supporting legal release of information. The specialist will work Monday - Friday, 1st shift (8am to 4:30pm) CST, 40 hours a week. Four days will be remote, with one day per week required on-site in Milwaukee, WI, Fond du Lac, WI, or Sheboygan, WI. The role ensures patient privacy by staying current with Federal and State Regulations and organization policies regarding privacy, confidentiality, and release of medical information. It involves working with Legal, Compliance, and Risk Management on complex subpoenas, court orders, and patient access requests, reviewing and validating these documents. The specialist also processes routine and complex requests for forms, release of health information, itemized bills, and Health Information Exchange requests, ensuring compliance with regulations and policies. They are responsible for signing the Certification of Medical Record Authenticity and releasing forms and medical information in the requested format, including creating electronic files and understanding cybersecurity risks. Additionally, the role involves generating, distributing, collecting, and depositing fees, transcribing and interpreting physician and clinical documentation, and performing follow-up on form completion requests. The specialist will also establish and maintain effective working relationships with physicians and clinicians, serve as a Subject Matter Expert, and perform clerical functions such as answering phones, copying, faxing, and distributing mail.

Requirements

• High School Diploma or GED Equivalent
• Typically requires 1-2 years of experience in healthcare or customer service.
• Excellent communication, interpersonal, customer service, and organizational skills
• Strong ethical skills to handle confidential information with integrity and keep it confidential
• Strong research skills to identify appropriate PHI in historical and current patient records
• Excellent spelling, grammar, and punctuation skills
• Ability to adapt to and accurately work with new technology and artificial intelligence
• Strong understanding of cyber security risks and proper reporting thereof
• Meet or exceed department quality and productivity expectations
• Advanced computer skills including proficient keyboarding skills and experience in using Microsoft Office products, electronic mail and/or electronic health information record systems
• Ability to read and comprehend medical terminology, human anatomy, and disease processes, and/or state and federal regulations related to HIPAA and release of medical information
• Ability to work independently with minimal supervision and make decisions with good judgement
• Demonstrates strong problem-solving skills including the ability to handle difficult situations
• Ability to prioritize workload, multi-task, and work under pressure in a fast-paced environment with time constraints
• Must have high attention to detail and accuracy

Nice To Haves

• Preferred experience in customer service, release of information, health information management, or healthcare billing.
• Ability to read and comprehend medical terminology, human anatomy, and disease processes, and state and federal regulations related to HIPAA and release of medical information.

Responsibilities

• Ensure, safeguards, and protects patients right to privacy by staying current and knowledgeable of all Federal and State Regulations and organization policies regarding privacy, confidentiality, and release of medical information.
• Works with Legal, Compliance, and Risk Management on complex subpoenas, court orders, and patient access requests. Reviews and validates these documents to ensure they meet legal requirements. Serves as the main contact for questions and concerns regarding the coordination of specialty services, such as meetings, depositions, narratives, and Independent Medical Exams.
• Prioritizes and processes routine and complex requests for forms, release of health information, itemized bills, Health Information Exchange requests and estimates by identifying and accurately selecting the appropriate documentation in compliance with State and Federal Regulations, HIPAA and the Legal Health Record policy. Reviews and verifies each page of scanned documentation prior to releasing to ensure there are no incorrect patient documents in the record.
• Identifies and accurately selects appropriate patient information from the legal health record and designated record set to process requests and comply with State and Federal regulations, preventing breaches or complaints from the Office of Civil Rights. Locates and ensures that any information imported or scanned into the EHR, which is not available via the release module, is included in the request as appropriate.
• Responsible for signing the Certification of Medical Record Authenticity, on behalf of the Record Custodian for legal proceedings which attests to the accuracy and completeness of records sent.
• Releases forms and medical information in the format requested, creating electronic files to export to CD’s, e-mail, the patient portal, or requester portals. Understands potential dangers of lack of cyber security and follows rules around encrypting electronic communication, CD’s, and e-mail.
• Generates, distributes, collects, and deposits fees/cash accurately and timely for copies of medical information, workers compensation and specialty forms, ensuring prompt posting of revenue.
• Reviews and transcribes physician and clinical documentation from patient medical records onto forms accurately and timely, while also interpreting, assigning, and documenting clinical information related to the condition and diagnosis included in the form requests. Performs follow-up on all form completion requests to ensure patient satisfaction by meeting established key performance indicators.
• Establishes and maintains effective working relationships with physicians and clinicians. Serves as a Subject Matter Expert in answering patient, clinician, attorneys and employee questions/concerns relating to forms and release of information workflows.
• Performs clerical functions which may include answering phones, copying, faxing, distributing mail, and/or ordering/delivering department or facility supplies.

Benefits

• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED