HIM Manager

SEMRHI • Hattiesburg, MS

6d • Onsite

About The Position

Under the direction of the Director of Corporate Compliance, the Medical Records Manager is responsible for maintaining and protecting all patients’ medical records while being compliant with established policies, state, and federal regulations. Supervise the day-to-day operations of the medical records department and medical transportation driver. Demonstrate knowledge and skills to appropriately communicate and interact with the staff, patients, families, and visitors of all age groups, while being sensitive to their culture and religious belief.

Requirements

• B.S. degree in management, business, public health or public administration; Master’s degree useful but not required
• At least 6 months of medical record experience required
• Previous medical office experience or related experience required
• Excellent computer skills including, but not limited to, Microsoft Word, Excel, Power Point and Access
• Demonstrates skills in written and oral communication
• Ability to comprehend and perform duties with minimal supervision
• Ability to prioritize work and accept constructive criticism
• Ability to prepare reports and follow-up as necessary
• Valid Mississippi driver’s license
• Knowledge of local geographic area
• Safe driving history
• Must be able to pass a criminal background check, drug screen, and TB skin test
• Must continuously listen, visualize, and have dexterity and eye-hand coordination
• Ability for simple grasping and speed work
• Must frequently sit, squat, reach, use both right and left forearm rotation, walk and climb stairs
• Must occasionally kneel, twist, have the ability to grasp firmly, lift and carry, push and pull in excess of 30 lbs.

Nice To Haves

• Master’s degree useful but not required

Responsibilities

• Supervise medical records staff and medical transportation driver which includes hiring, orienting, training, assigning, discipline, and reviewing work performance.
• Analyzes and reviews medical records for completeness and accuracy of documentation according to specified standards.
• Abstracts and codes clinical data such as diseases, operations, procedures, and therapies on medical records according to specified standards.
• Ability to write, update, develop and implement policies, procedures, and quality and productivity standards for prepping, scanning, indexing, and analysis.
• Ensure supplies, reports, equipment, and documents are safe and timely transported to and from identified locations while meeting scheduled deadlines.
• Monitors completion of medical records in accordance with time standards.
• Audits incomplete records and prepares reports on delinquencies.
• Confers with doctors, nurses, and other health personnel to ensure complete, current, and accurate medical records.
• Compiles, maintains, and reviews logs, reports, and statistical records, and research records to locate health data as requested.
• Maintains and utilizes a variety of health record indexes and storage and retrieval systems.
• Ability to create and revise forms that comply with state and federal laws.
• Operates computer to process, store, and retrieve health information.
• Assists in identification of medical records needed for research using both manual and computer indexes.
• Compile and sort patient information correctly
• Adhere to scanning information according to established policies and procedures.
• Verify patient health records before scanning information.
• Rearrange materials in the file tab to be sure they are in chronological order
• Consistent in scanning information correctly
• Trains clerical staff in medical record processing activities.
• Prepares input for computerized medical information systems and for processing vital statistics, insurance, and other forms and documents.
• Date stamp all received documents to be scanned into the patient’s chart (scanning should be completed within 24 hours of stamp date).
• Gathers patient information by collecting demographic information from a variety of sources; interacting with registration areas and physicians' offices; retrieving information from automated printer.
• Maintains record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activities.
• Retrieves medical records by following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes.
• Keeps health care providers informed by communicating availability or unavailability of the record.
• Maintains quality results by following company standards of procedures.
• Maintains patient confidence by keeping patient records information confidential.
• Serves and protects the company by adhering to professional standards, company policies and procedures, federal, state, and local requirements.
• Demonstrate appropriate documentation in the EHR
• Effectively communicates with the provider
• Effectively evaluates employees by completing 6 month and annual evaluations prior to the deadline
• Counsels employees on areas of improvement by completing trainings and PCN’s in a timely manner
• Completes all trainings prior to deadline
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level