HIM Coordinator

Health Care District of Palm Beach County•West Palm Beach, FL

1d•Onsite

About The Position

The Health Information Management Coordinator (HIM) is responsible for ensuring HCD’s Electronic Health Record contains all patient documentation that is received in the HIM Department via, fax, email and regular mail. Responsible for Florida State reports and chart audits as applicable. Maintains and ensures patient confidentiality according to Healthcare District Policy and HIPAA guidelines. The Health Care District of Palm Beach County is an independent special taxing district that has served as a healthcare safety net for more than 36 years to fill in gaps in access to healthcare services. This unique healthcare system covers the entire county and provides a wide range of services such as nine community health centers (Federally Qualified Health Centers) which serve everyone regardless of ability to pay; school health teams in 172 public schools; a lifesaving Trauma Hawk aeromedical helicopter program; a rural, public teaching hospital, Lakeside Medical Center; an award-winning skilled nursing center; a ground ambulance program for Health Care District patients needing a higher level of care and the county’s Trauma Agency, which ensures quality outcomes within the county’s trauma system and leads initiatives to prevent traumatic injury. We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, creed, religion, military or veteran status, age, sex, pregnancy status, genetic information, national origin or ancestry, citizenship, physical or mental disability, marital status, sexual orientation or identification status, or any other legally recognized category protected by jurisdictional, state or federal law. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. We are also committed to maintaining a safe, healthy, and productive work environment for all employees. As such, we are a Drug-Free Workplace. The Health Care District of Palm Beach County is an E-Verify participating employer and will use E-Verify to confirm the employment eligibility of all newly hired employees. This role may require Agency of Health Care Administration (AHCA) background screening and clearance. As required under House Bill 531, applicants may review AHCA’s education and awareness information at the following link: https://info.flclearinghouse.com/

Requirements

Maintains and ensures patient confidentiality according to Healthcare District Policy and HIPAA guidelines.
HIPAA requirements

Responsibilities

Retrieve, prepare and analyze medical records for patient requests, subpoenas, disability requests, attorney requests and court orders according to established procedures and guidelines.
Review all requests for records, including subpoenas, to ensure completeness and that they meet all HIPAA requirements.
Utilize the current EHR system to prepare medical records for release to patients, attorneys & other healthcare providers.
Ensure all requests for records are reviewed for compliance, scanned into the EHR system, processed and closed timely.
Perform general clerical work such as answering phones and faxing requests as needed.
Communicate with healthcare providers on matters related to records requests.
Seek opportunities to participate in departmental activities including special projects.
Maintain a neat, orderly and safe work area.
Follow all infection control and employee health policies and procedures at all times.
Support Organization's mission, vision and values by delivering the highest quality service.
Maintain patient confidentiality at the highest standard at all times according to the districts established policies and procedures.
Emergency duty may be required of the incumbent that includes working in special needs or Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.