HIM Clerk

William Newton Hospital•Winfield, KS

About The Position

The HIM Clerk independently scans complete paper medical records into the computerized medical record and ensures scanning is accurate and timely. The clerk reviews charts to determine which pages need scanning and refers questions about whether documents should be scanned to the Director. The position also serves as backup for Admissions and Dismissals, answers and directs telephone calls, supports hospital staff with scanning issues, and participates in performance improvement activities. This is a full-time, benefited position.

Requirements

High school graduate or equivalent.
At least six months of experience in clerical accounting and clerical procedures.
Knowledge of bookkeeping and accounting procedures.
At least one year of experience in credit and/or collections for a healthcare facility.
Adhere to the dress code and maintain a neat, clean appearance.
Complete annual education requirements, including mandatory marbled packets.
Maintain patient confidentiality at all times.
Report to work on time and as scheduled, complete work within designated time, and maintain no more than five absenteeism occurrences within a review year.
Consistently complete and maintain assigned duties.
Wear identification while on duty and use the computerized punch time system correctly.

Responsibilities

Review charts thoroughly to identify all pages that need to be scanned.
Refer charts to the Director when there is a question about whether a document should be scanned.
Use knowledge of computerized medical records and scanning equipment.
Meet the quality standard of scanning 100% of paper medical records appropriately.
Serve as a resource for hospital staff on scanning issues.
Maintain effective working relationships within the department, with other departments, and with physicians.
Identify and complete needed tasks during otherwise nonproductive time.
Maintain confidential materials so they are available only to authorized individuals.
Respond to special requests within a reasonable length of time.
Answer telephone calls professionally and courteously, take messages, direct calls to appropriate staff, and answer by the second ring.
Perform other duties as assigned.
Interact professionally with visitors and employees.
Remain flexible and organized during stressful situations.
Operate equipment safely and correctly.
Forward all martially charts to the HIM Director after scanning.
Complete an incident report when information is scanned to the wrong account and forward it to the HIM Director.
Attend annual Hospital Review and department in-services as scheduled.
Maintain a cooperative working relationship with physicians, departments, and staff.
Represent the organization positively and professionally in the community, and communicate the hospital’s mission, vision, core values, ethics, goals, and the department’s mission statement.
Follow policies and procedures concerning department operations, fire safety, general safety, and infection control.
Comply with organizational policies regarding ethical business practices.