Highway Contracts Project Coordinator

State of Nebraska•Lincoln, NE

6d•Onsite

About The Position

The Nebraska Department of Transportation (NDOT) is seeking a motivated individual to play a key role in the delivery of state- and federal-aid transportation projects. This position serves as an important quality-control and coordination point before projects are advertised for bid, ensuring project plans, specifications, estimates, agreements, and supporting documentation are complete and meet federal and state requirements. The position works across NDOT divisions and with engineers, designers, consultants, contractors, local agencies, and FHWA to identify risks, resolve complex project issues, and develop practical solutions that support successful project delivery. If you are detail-oriented, enjoy solving problems, and thrive in a collaborative environment where your work directly contributes to delivering Nebraska's transportation system, this position may be a great fit for you!

Requirements

Post-high school coursework/training or experience, in civil engineering, construction management, project design and plan development, or a related field of study OR Experience interpreting, applying, and verifying conformance to State and federal rules and regulations of roadway or bridge construction or other project work assigned.
Ability to communicate technical information and instructions in person, by telephone, computer, email, and correspondence to diverse groups including LPA representatives, consultants, NDOT employees at all levels, and representatives of other governmental branches and jurisdictions.
Ability to multitask and organize/schedule workload.
Ability to identify road, street, and bridge project plans and computations not in conformance with NDOT standards, policies, and generally accepted design and construction principles.
Ability to read and interpret agreements, project plans, and contract documents.
Ability to perform mathematical calculations including geometry, algebra, and trigonometry.
Ability to comprehend federal aid transportation projects.
Ability to facilitate meetings and resolve conflicts between competing interests and objectives.
Ability to plan, organize, coordinate, monitor, and evaluate state-funded and federal aid transportation projects.
Ability to interact with federal, state, and local administrators/officials, engineering and construction professionals/technicians, and NDOT employees at all levels to facilitate and guide state- and locally funded, as well as federally funded transportation projects.
Ability to review PS & E submittal packages; write and monitor legal agreements and contracts.
Ability to explain non-conformance issues, documentation requirements, information needs, and requested plan changes.

Nice To Haves

Experience in construction management, plan/specification review, bridge and/or roadway design experience, construction field work, pre-construction project delivery activities, or project management.
Experience with state and federal contract requirements.

Responsibilities

Review federal aid and state projects for accuracy and completeness prior to advertisement of projects for bid letting.
Sign Plans, Specifications, and Estimates (PS&E) package certification in the absence of senior authorized personnel.
Write and monitor legal agreements for projects between NDOT and Tribe Employment Rights Offices (TERO agreements).
Review requests for bid proposals and all required documentation submitted by contractors to ensure compliance with federal and State Procurement regulations.
Advise NDOT personnel and consultants of non-conformance issues, documentation requirements, and information needs; aid them in addressing issues that arise during any phase of state or federal aid projects and facilitate reasonable determinations and beneficial solutions to project delivery issues.
Review documents in the PS&E comp file, such as the PS&E Required Sheet, Status of Utilities, ROW Certificates, Environmental Commitments, and City, County, and Railroad Agreements to ensure compliance with regulations and policies.
Maintain the Contracts project files and electronic databases to ensure required correspondence, concurrences, permits, authorizations, agreements, and documents are present, current, and organized. Investigate and document when information is incomplete/inaccurate.
Contact designers, engineers, or consultants to discuss and resolve incompleteness and inaccuracy issues of information and documentation under review.
Participate in NDOT agency, division, and section meetings as needed.
Complete special projects, such as process reviews, as assigned. Provide assistance to Supervisor and NDOT management as needed.
Represent NDOT at change control accountability meetings, progress, and coordination meetings as required.
Maintain communication between the Contracts section, other NDOT divisions, consultants, and FHWA regarding proper procedures, regulations, policies, and process changes.
Track project progress, assess risks, take measures to mitigate risk, and report risks to management.
Perform other duties as assigned.

Benefits

State-matched retirement contribution of 156%
13 paid holidays
Generous leave accruals that begin immediately
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Opportunity to be part of meaningful work and make a difference through public service
Training and Development based on your career aspirations
Job security and stability, even during times of economic hardship
Employee Assistance Program
Fun, inviting teammates
Free parking