Hourly High School Athletic Secretary - Mount Tahoma High School

Tacoma Public Schools•Mount Tahoma High 4634 S. 74th St., WA

7d•Onsite

About The Position

This position supports the high school building athletic director in basic secretarial practices and procedures. The employee will help monitor student athletes throughout the school year. This role involves assisting with student athletic eligibility, managing communications, typing various documents, ordering and distributing materials, coordinating transportation, maintaining records of costs and budgets, processing payroll, and ensuring coaches are informed of proper procedures for student athlete clearance. The position also involves confirming officials for extracurricular events.

Requirements

High school graduation or equivalent with training in secretarial procedures.
Knowledge of building, Tacoma School District, and Washington Interscholastic Activities Association (WIAA) policies, regulations, procedures and guidelines.
Knowledge of correct grammar, spelling and English usage.
Keyboarding skills.
Skill in operating a variety of office machines.
Effective written and oral communication skills.
Ability to use a variety of computer programs, including word processing.
Ability to set and maintain an accurate filing system.
Ability to work effectively under pressure situations.
Ability to maintain confidentiality.
Ability to establish and maintain effective work and student relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Nice To Haves

Any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Responsibilities

Assists in monitoring student athletic eligibility.
Answers telephone calls, takes messages and routes calls to appropriate staff members.
Types forms, requisitions, reports, and files correspondence as directed by the Athletic Director or Activity Coordinator.
Orders letters, certificates and other items and distributes to the appropriate groups.
Confirms transportation needs for extra curricular events and makes changes in scheduled transportation as needed.
Assists in maintaining records of transportation costs as well as monitoring athletic team budgets.
Assists in monitoring and submitting coaching payroll to the district Athletics and Activities Office.
Assists in informing coaches of the proper procedures regarding clearance of student athletes.
Assists in confirming officials for extra curricular events and makes changes with the assignors as needed.
Performs other related duties as assigned.