Healthcare Scheduling Administrator

Prometheus Federal Services • Fairfax, VA

12d • Remote

About The Position

Prometheus Federal Services (PFS) is a trusted partner to federal health agencies and is seeking a Healthcare Scheduling Administrator. The candidate will own scheduling and staffing across multiple clinical and non-clinical programs. This role will set standards, make real-time decisions to keep coverage on track, and represent the organization in partnership with internal teams, partners, and clients, and drive measurable improvements in coverage, utilization, and compliance.

Requirements

• Bachelor’s degree in Business, Healthcare Administration, or related field.
• Minimum four (4) years of workforce scheduling/operations experience (healthcare preferred).
• Experience in investigating and resolving significant scheduling/timekeeping issues that affect finance, service levels, and compliance.
• Skill in planning and carrying out major staffing requirements (surge plans, contingency coverage, ramps-up/downs) that materially impact operations and partner/clients' SLAs.
• Stakeholder management excellence: ability to negotiate operational adjustments with partners/clients and align multiple teams (Operations, Onboarding, Credentialing).
• Advanced proficiency with scheduling platforms and Excel; strong system orientation and recordkeeping discipline.
• Clear, concise communication, both written and verbal, with the ability to document decisions and present recommendations to leadership.
• Strong organization and time-management; able to prioritize independently in a fast-paced environment.
• Authorized to work in the U.S. indefinitely without sponsorship.
• Ability to obtain public trust.
• All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
• This position may be subject to client or government vaccination, policy, or requirements that may change from time to time.
• The work location is flexible if the company approves it, except that the position may not be performed remotely from Colorado.

Responsibilities

• Develop, execute, and uphold enterprise scheduling and staffing policies and coverage standards for assigned programs.
• Author and adjust schedules daily/weekly across multiple sites and teams.
• Make real-time decisions to address callouts, census changes, and credentialing delays.
• Investigate and resolve timekeeping and scheduling issues, document decisions and resolutions.
• Coordinate with Onboarding and Credentialing teams to align clearance timelines with staffing needs.
• Own key metrics (coverage, schedule adherence, utilization, timekeeping) and implement improvements based on results.
• Prepare and present reports to internal leaders, partners, and government stakeholders as required.
• Lead or contribute to labor optimization projects (e.g., shift redesign, float pools, cross-training).

Benefits

• PFS offers a comprehensive benefits package that includes health insurance, dental and vision insurance, flexible spending accounts, disability insurance, life insurance, a retirement plan, paid time off, remote work, and other benefits to accommodate what matters most to you and your family.
• Learn more about PFS Benefits.
• Note: PFS benefits, compensation, and bonuses are subject to eligibility requirements and other applicable plan or program terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees