Healthcare Office Manager – Pediatrics | Competitive Pay + Benefits
About The Position
The Office Manager oversees daily operations across three pediatric clinical sites, ensuring efficient workflows, strong staff support, and an excellent patient experience. This role leads administrative and clinical support staff, supports providers, and collaborates with centralized teams including HR, IT, Referrals, Call Center, and Patient Business Office. Responsibilities include staff supervision, inventory oversight, quality initiatives, customer service, process improvement, and strict compliance with HIPAA and confidentiality standards. Candidates must have healthcare office management experience, strong leadership and communication skills, and proficiency with EHR systems. Pediatric experience and a bachelor’s degree are preferred.
Requirements
- Healthcare office management experience.
- Strong leadership skills.
- Strong communication skills.
- Proficiency with EHR systems.
Nice To Haves
- Pediatric experience.
- Bachelor’s degree.
- Hands-on pediatric vaccine management (commercial & VFC).
- Vaccine ordering, inventory control, counts, reconciliation, and returns.
- Knowledge of VFC & commercial vaccine regulations, storage, documentation, and compliance.
- Ability to manage clinical, medication, and office supply inventories, including ordering and vendor coordination.
- Strong attention to detail and accurate record-keeping.
- Experience in a pediatric or primary care office.
Responsibilities
- Oversees daily operations across three pediatric clinical sites.
- Ensures efficient workflows, strong staff support, and an excellent patient experience.
- Leads administrative and clinical support staff.
- Supports providers.
- Collaborates with centralized teams including HR, IT, Referrals, Call Center, and Patient Business Office.
- Staff supervision.
- Inventory oversight.
- Quality initiatives.
- Customer service.
- Process improvement.
- Strict compliance with HIPAA and confidentiality standards.
Benefits
- PTO from date of hire
- 401(k) retirement plan
- Medical, Dental, and Vision insurance
- Life, AD&D, Long-Term Disability, and Accident insurance
- Employee Assistance Program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
