Healthcare Coalition Preparedness Coordinator

Millenniumsoft•Indianapolis, IN

8d•Onsite

About The Position

The Healthcare Coalition Preparedness (HCC) Coordinator is the primary point of contact for hospitals, healthcare organizations, and coalition partners in an assigned district on matters tied to the IDOH Division of Emergency Preparedness goals and objectives. The role identifies preparedness gaps and needs among these partners and directs them to the right information and resources. It also works closely with the Regional PHEP Coordinator to coordinate local public health and healthcare partners on shared preparedness efforts. The Coordinator serves at the direction of the Director of District and Local Readiness and the IDOH DEP Area Supervisor.

Requirements

2 years in public health or public safety emergency preparedness, identifying gaps and appropriate resources and solutions
2 years tracking data and inventory and completing reports and documents
2 years in emergency management, planning, training, and exercise support, including tracking grant deliverables and reporting
2 years facilitating and managing meetings with program agency and local partners, including keeping meeting notes
2 years identifying and communicating training and support needs or activities for a program
2 years working with Microsoft Office applications
Proficiency with the Microsoft suite (Teams, PowerPoint, Excel, Outlook)
Written and verbal communication
Working with a wide variety of stakeholders
Specialized knowledge of the program area, including relevant rules, regulations, and federal and state laws
Applying general rules to specific problems
Developing and implementing new policies and principles, and seeing their wider implications
Working knowledge of accounting and budget principles
Delegating work, setting clear direction, and managing workflow
Giving feedback, coaching, and developing employee skills
Flexibility, multitasking, and prioritizing to agency needs
Bachelor's degree preferred, with public health or public safety experience accepted as a substitute
Ability to work independently and with minimal supervision
Ability to attend district coalition meetings and other assigned events

Responsibilities

Communicate regularly with the IDOH DEP District and Local Readiness Manager to share needs, challenges, and accomplishments, and to receive guidance
Participate in IDOH Division of Emergency Preparedness conference calls and staff meetings
Attend district coalition meetings with the Regional PHEP Coordinator, plus other healthcare meetings or events assigned by the DEP Area Supervisor
Identify and communicate planning, training, and exercise support needs to the DLR Manager
Provide guidance on IDOH preparedness efforts, or direct partners to where they can get it
Help track grant deliverable progress, data collection, and inventory
Complete reporting and tracking forms as requested by the DLR Manager or Director
Act as liaison to coalition members by distributing coalition information such as brochures, contact details, and standing meeting information
Establish program objectives and KPIs, and plan actions to achieve them
Develop, update, and monitor policies and procedures for the program area
Interpret and explain policies, rules, regulations, and laws to leadership and customers
Implement corrective action plans to solve program problems
Analyze, prepare, and share monthly and annual program reports
Review the budget and recommend ways to improve program finances
Ensure program requirements meet federal and state policies and grant compliance
Coordinate and deliver communication plans and communications