Health Program Aide

Health Research, Inc. • Albany, NY

2d • Hybrid

About The Position

The Health Program Aide in the Division of HIV Health Care will perform a variety of administrative tasks which enable staff to accomplish the mission of the AIDS Institute. Specific duties will include maintaining calendars for staff; maintaining files and documents; answering telephones; completing travel arrangements; collating and coordinating meeting materials for section/initiative-related meetings; maintaining data related to site visits; screening, mail distribution, and completing correspondence, reports, charts, and special projects. Other related duties as assigned.

Requirements

• Bachelor's degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Proficient using software including Microsoft products (Outlook, Teams, Word, Access, Excel, PowerPoint and SharePoint) for the preparation of documents, graphs, slides, presentations and spreadsheets
• At least one year of experience answering multi-line telephones for multiple staff
• At least one year of experience managing calendars and scheduling meetings
• At least one year of experience using virtual meeting platforms such as Zoom, Teams and Webex
• At least one year of experience performing data entry and handling sensitive/confidential information.

Responsibilities

• Maintaining calendars for staff
• Maintaining files and documents
• Answering telephones
• Completing travel arrangements
• Collating and coordinating meeting materials for section/initiative-related meetings
• Maintaining data related to site visits
• Screening, mail distribution
• Completing correspondence, reports, charts, and special projects
• Other related duties as assigned

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree