HEALTH PROFNS EDUC SPEC 3 CX

UCSF•San Francisco, CA

2d•Hybrid

About The Position

This role provides programmatic and administrative support for the Center for Advancing Scholarship in Education (CASE) and the Center for Faculty Educators (CFE) at the University of California, San Francisco (UCSF). The position involves coordinating logistics for various programs, serving as a point of contact for participants and faculty, managing schedules and materials, and providing both virtual and occasional onsite support. The role also includes administrative tasks such as maintaining databases, preparing reports, and managing a newsletter. For the CFE, responsibilities include coordinating event logistics, updating online materials, scheduling facilitators, and compiling evaluation data.

Requirements

Experience coordinating logistics for programs and events.
Experience serving as a point of contact for participants, faculty, and presenters.
Experience managing schedules, enrollment, and learning platforms.
Experience coordinating registrations, room reservations, catering, travel, honoraria, and audiovisual needs.
Experience providing day-of support for virtual and in-person sessions.
Experience maintaining program documentation, rosters, and records.
Experience maintaining databases and tracking systems.
Experience preparing reports and summary documents.
Experience updating and managing newsletters.
Experience coordinating faculty development sessions.
Experience updating and maintaining online program materials.
Experience scheduling and tracking facilitators.
Experience compiling evaluation data and preparing correspondence.
Ability to attend regular weekly meetings.
Ability to provide onsite program support at least once per month.

Nice To Haves

Experience with UCSF campus locations.

Responsibilities

Coordinate logistics for a range of CASE programs, including Teaching Scholars, Visiting Scholars, Grand Rounds, ESCape, Journal Club, CASE Scholars, OME Seed Grants, the Pat O’Sullivan Award, Education Showcase, and Scholarly Writing Workshop.
Serve as the primary point of contact for program participants, faculty, and presenters.
Manage program schedules, enrollment, learning platforms, and preparation of materials.
Coordinate registrations, room reservations, catering, travel, honoraria, and audiovisual needs.
Provide weekly day-of support for virtual sessions and onsite support approximately one day per month.
Maintain program documentation, rosters, and records.
Maintain databases and tracking systems to support program operations.
Prepare reports and summary documents.
Update and manage the weekly newsletter.
Coordinate room and catering reservations for onsite faculty development sessions.
Provide onsite support for certificate days and other in-person faculty development events across UCSF campus locations.
In collaboration with the faculty development primary coordinator, update and maintain online program materials.
Schedule and track facilitators for live sessions and activities.
Serve as a backup point of contact for program participants.
Compile evaluation data and prepare correspondence for facilitators.
Attend regular weekly meetings.
Provide onsite program support at least once per month.