Health Office Specialist (Grade 3)
About The Position
Under close supervision, performs administrative, office and/or clerical work of moderate difficulty. This position has department specific responsibility. Receives, sorts, indexes, files, retrieves, forms, correspondence, and documents; enters data into computer; prepares, formats, and types correspondence, reports, and other documents from written drafts or transcription; may take abbreviated meeting notes as needed; performs a variety of general office support duties (i.e., makes copies, prints, collates, scan documents, maintains calendar of activities, schedules meetings; processes mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages; compiles reports and summaries of work; maintains and processes departmental records within the electronic document management system (EDMS); provides front counter assistance to the public and directs inquiries to appropriate staff; process and records various financial transactions; receives, verifies, and accounts for monies, checks, and other negotiable transactions; issues official receipts, and ensures accuracy of payments for departmental fees and services; maintains and balances a daily cash drawer; reconciles total daily transactions against system reports; receives, and responds to correspondence and operates a variety of office machines; answers incoming calls; determines and undertakes routing to proper party; records and delivers messages; prepares and processes confidential and sensitive documents; regular and reliable attendance is required; performs other duties as assigned.
Requirements
- High School Diploma or GED equivalent
- Two years of clerical work experience
- Requires successful completion of a background check
- Knowledge of County policies and procedures
- Knowledge of business English, spelling, and arithmetic
- Knowledge of office computer hardware and software applications
- Skill in effectively dealing with public inquiries
- Skill in making arithmetic computations with speed and accuracy
- Skill in maintaining records and preparing reports
- Skill in the operation of various office machines/equipment
- Skill in following written and verbal instructions
- Ability to read, to write and synthesize data and reports
- Ability to use modern office equipment and computers
- Ability to communicate effectively verbally and written
- Ability to lift at least 5 to 10 lbs.
- Ability to establish and maintain effective working relationship with co-workers
- Ability to perform the essential functions of the job specifications with or without a reasonable accommodation
Responsibilities
- Receives, sorts, indexes, files, retrieves, forms, correspondence, and documents
- Enters data into computer
- Prepares, formats, and types correspondence, reports, and other documents from written drafts or transcription
- May take abbreviated meeting notes as needed
- Performs a variety of general office support duties (i.e., makes copies, prints, collates, scan documents, maintains calendar of activities, schedules meetings)
- Processes mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages
- Compiles reports and summaries of work
- Maintains and processes departmental records within the electronic document management system (EDMS)
- Provides front counter assistance to the public and directs inquiries to appropriate staff
- Processes and records various financial transactions
- Receives, verifies, and accounts for monies, checks, and other negotiable transactions
- Issues official receipts, and ensures accuracy of payments for departmental fees and services
- Maintains and balances a daily cash drawer
- Reconciles total daily transactions against system reports
- Receives, and responds to correspondence and operates a variety of office machines
- Answers incoming calls
- Determines and undertakes routing to proper party
- Records and delivers messages
- Prepares and processes confidential and sensitive documents
- Regular and reliable attendance is required
- Performs other duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
