The Health Initiative Executive Assistant

Positively Partners • Attleboro, MA

1d • $76,500 - $85,000 • Remote

About The Position

The Health Initiative (THI) seeks a highly organized and flexible Executive Assistant who thrives in the fast-paced context of issue-based campaigns and/or start-up environments, has an excellent track record of supporting busy executives, and is passionate about THI’s aim. This position will report to the Administrative Business Partner on an interim basis, and either the Chief of Staff or Chief Campaign Officer once our team is fully built. The Executive Assistant will partner with another Executive Assistant to support the C-Suite. Some responsiveness after-hours and on weekends should be expected when urgent issues arise.

Requirements

• Flexibility, adaptability, and the ability to thrive in a fast-paced, highly dynamic environment where priorities shift frequently, often multiple times a day is essential
• Proven experience effectively managing evolving schedules, last-minute changes, and competing demands across senior leadership while maintaining strong organization, professionalism, and responsiveness
• Consistency balancing immediate needs with longer-term planning to ensure continuity and execution despite constant change
• Experience simultaneously supporting multiple senior executives or leadership teams in a fast-paced environment
• Exceptional organizational and time-management skills; able to respond timely to a high volume of requests
• Demonstrated ability to work independently and prioritize among competing tasks
• Demonstrated ability to communicate effectively across organizational levels and across internal and external stakeholders. Strong verbal and written communication abilities.
• Demonstrated ability to problem-solve in high-intensity situations
• Proactive with strong attention to detail and comfort with complex operational systems
• Advanced technical proficiency (Outlook / MS Office products; experience with Asana or project management software very useful)
• High level of discretion and judgment in handling confidential and sensitive information.
• Strong people orientation and commitment to a strong team environment

Nice To Haves

• Previous experience managing details and communicating clearly in a fast-paced environment.
• Roles may have included; Executive assistant to an organizational leader in a start-up, elected official, CEO or similar high-level principal with frequently shifting priorities
• Event planner; campaign organizer
• Disaster response mobilization teams

Responsibilities

• Co-own proactive, strategic calendar management and logistical support to the co-CEOs (and future Chief Campaign Officer) with fellow Executive Assistant
• Partner with Chief of Staff, Senior Directors, and Project Managers to strategically align co-CEO calendar and time management to organizational priorities and timelines, coordinating complex and routinely changing schedules and priorities.
• Own travel planning, including booking transportation and accommodations, and building itineraries for C-Suite.
• Own production of C-Suite expense reports.
• Manage incoming communications, ensuring timely dissemination to internal stakeholders, and serving as a primary point of contact for external relationships for scheduling critical meetings.
• Handle confidential information with the highest level of discretion and professionalism.
• Prepare meeting agendas and slide decks for internal meetings as needed.
• Identify and implement administrative and operational systems that enhance the efficiency and reliability of C-suite support.
• Develop and document best practices for managing and supporting the C-Team.
• Recommend and maintain tools and processes for executive prioritization, internal communications, and task tracking.
• Maintain organized records and monitor deadlines to ensure full compliance with organizational policies.
• Coordinate with operations and systems improvement team to ensure timely execution of internal policies.
• Plan and execute logistics for 3x/year Board meetings and periodic All Staff gatherings.
• Coordinate with both on-site and remote staff, ensuring inclusive, efficient participation.
• Manage end-to-end logistics including venue sourcing, AV/IT needs, catering, materials preparation, printing, post-event follow-up, and on-site support (occasional travel required).
• Serve as the point of contact for vendors and venues.
• Other duties as assigned

Benefits

• 100% employer paid premiums for medical, dental, and vision insurance for the employee and dependents
• Generous 401K matching
• 12 weeks paid parental leave
• Unlimited sustainable vacation and sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed