Health Information Specialist - Child and Family Division

Seven Counties Services•Louisville, KY

6d•Onsite

About The Position

This position is within the Child and Family Division and is responsible for maintaining health records, managing the release of information, performing quantitative analysis of legal health records, and scanning health records into the electronic system. The role ensures compliance with federal regulations, HIPAA, and accreditation standards to maintain client confidentiality and facilitate timely client care.

Requirements

High school diploma or GED
One to two years of experience working in an office setting and performing various clerical or administrative tasks.
Strong organizational and interpersonal skills.
Strong oral and written communication skills.
Attention to detail.
Ability to multitask.
Working knowledge of Microsoft Office Suite.

Nice To Haves

Experience working with electronic health records preferred.

Responsibilities

Understand and utilize the electronic health record system, adhering to documentation requirements for a legal health record based on licensure and accreditation standards.
Ensure access to the client’s complete health record within the current hybrid record system by accurately completing record location, retention, and transfer.
Protect the security and privacy of the EMR and paper medical records by following Federal, HIPAA, Joint Commission regulations, and SCS procedure.
Compile and maintain existing paper and electronic health records for accurate documentation and timely client care.
Maintain paper records according to filing and archiving procedures.
Safeguard client privacy by verifying requestor type and release requirements in accordance with federal HIPAA and ROI guidelines.
Fulfill all requests for release of information by locating and retrieving corresponding client PHI in both electronic and paper formats.
Reproduce requested health information within established timeframes using various technologies (photocopiers, scanners, facsimiles).
Interpret and respond to requests for health information by answering questions and addressing requests from clients, staff, law firms, insurance companies, and government agencies via e-mail, phone, facsimile, and face-to-face communication.
Generate cover letters, pre-payment notices, and invoices to requestors as necessary.
Conduct quantitative analysis on the content of the legal health record for required documentation, ensuring completeness, accuracy, and compliance with regulations, standards, and SCS procedure.
Maintain PC tracking systems and generate electronic reports to monitor the completeness of the legal health record.
Notify providers and clinical supervisors of documentation deficiencies.
Notify the Office Manager of identified event changes as necessary.
Accurately identify documentation for scanning into the electronic record.
Prepare documentation prior to scanning into the client record.
Perform accuracy and quality checks on scanned items before submitting them to the electronic health record.
Monitor for scanning errors and follow the correction process.