Health Information Specialist - Team Lead

University of Arkansas System•Little Rock, AR

1d•Onsite

About The Position

The Health Information Specialist Lead assumes the responsibility of the manager during the absence of the manager. This person is responsible for assisting in the coordination and indexing of outside records received via fax and Epic Care Everywhere. This person ensures that all requests are sent to the appropriate in-box of Trace and creates a referral record in EPIC for all new requests. This person will insure that scheduled appointments have outside records appropriately scanned into Epic and is available to providers prior to the scheduled appointment.

Requirements

High School Diploma/GED and five (5) years of experience in health information, medical or legal experience OR .
Associate’s Degree in Health Information Management, Healthcare Administration, Business Administration, or a related field of study plus three (3) years of experience in health information, medical or legal experience OR
Bachelor’s degree in Health Information Management, Healthcare Administration, Business Administration, or a related field of study plus one (1) year of experience in health information, medical or legal experience.
NOTE: Will accept current enrollment in a relevant and related field of study.
Must be an expert in state and federal laws, HIPAA regulations, and UAMS release of information policies and procedures to ensure that patient health information is protected.
Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

2 years of leadership or supervisory experience
Current RHIT or RHIA certification or eligibility

Responsibilities

Monitors the team’s correspondence log for all requests on a daily basis.
Provides daily statistics to supervisor/manager
Responsible for ensuring the team meets expectations for referral turnaround
Monitors staff performance through various methodologies including monthly quality/productivity audits
Assumes responsibility of manager during the absence of the manager
Responsible for assisting in the coordination and indexing of outside records received via Trace and email
Ensures that all requests are sent to the appropriate in-box of Trace and creates a referral shell in EPIC for all new requests
Updates their correspondence log for all requests on a daily basis
Responsible for various reports
Ensure that scheduled appointments have outside records sent to Medical Records to be scanned to the Electronic Patient Folder (EPF) and available to providers prior to the scheduled appointment
Monitor and forward health information requests to appropriate areas within the institution
Periodically is assigned special projects and related duties and may be required to assist in other areas of the department as determined by supervisor/manager