Health Information Management Specialist

VAXCARE LLC • Orlando, FL

7d • Onsite

About The Position

The healthcare system is complex, presenting challenges for everyone—patients, doctors, nurses, office managers, and billers alike. At VaxCare, we aim to streamline this complexity, eliminating unnecessary costs and confusion so that practices can focus on their important work: caring for patients. Our innovative solutions include a vaccine management and LARC access platform trusted by over 20,000 active providers nationwide. This service is powered by a multidisciplinary team of dedicated professionals who lead with integrity and a relentless drive to exceed expectations, bringing clarity and efficiency to the often-overwhelming world of healthcare.

Requirements

• Proficiency in SQL (interpreting queries, data extraction)
• Advanced Microsoft Excel skills, including mail merge, formulas, data validation, and pivot tables.
• Solid understanding of HIPAA regulations and best practices for handling PHI.
• Attention to detail and commitment to data accuracy in a high-volume environment.
• Ability to work independently while collaborating across teams in a fast-paced setting.
• Dependability – Must be able to meet deadlines, work independently, maintain focus, & punctual.
• Interpersonal Skills – Builds strong relationships & contributes to a positive work environment.
• Computer Skills – Skilled with computers, learns new tools quickly.
• Ethics – Honest, accountable, maintains confidentiality.

Nice To Haves

• Previous experience in healthcare, medical records, or data analytics preferred.
• Associates Degree in Health Information Management preferred, but not required.

Responsibilities

• Extract immunization and patient data using SQL queries to create medical records.
• Export extracted PHI securely into structural excel spreadsheets for further processing and tracking.
• Validate data accuracy, completeness, and consistency between source EMR systems and exported outputs.
• Perform mail merges using exported data to generate customized records, reports, letters and documentation for claims support.
• Maintain organized tracking of data extraction activities in coordination with the data entry team.
• Ensure all data handling follow strict HIPAA Privacy and Security Rules, minimum necessary standards, and company policies.
• Identify and troubleshoot data mapping issues, patient matching challenges and integration discrepancies with other corresponding teams and the Health Information Management Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree