Health Information Management Specialist

VAXCARE LLC • Orlando, FL

3d • Onsite

About The Position

The Health Information Management Specialist will be responsible in extracting requested immunization records using SQL queries. This role is essential for bridging physician partner data with our claims and medical record operation through secure, efficient technical workflows.

Requirements

• Proficiency in SQL (interpreting queries, data extraction)
• Advanced Microsoft Excel skills, including mail merge, formulas, data validation, and pivot tables.
• Solid understanding of HIPAA regulations and best practices for handling PHI
• Attention to detail and commitment to data accuracy in a high-volume environment
• Ability to work independently while collaborating across teams in a fast-paced setting
• Commute to Office: Must be able to commute to and from the corporate office for each scheduled shift.
• Prolonged sitting or standing: Team members must be able to remain in a stationary position for extended periods, as much of the work involves sitting at a computer or workstation. Some hybrid or office-based roles may also require the ability to stand for portions of a shift.
• Repetitive motions: Significant use of the hands, wrists, and fingers is required for tasks like typing, using a computer mouse, and handling paperwork.
• Visual acuity: This job requires the ability to view a computer screen and read documents for extended periods.
• Communication: Team members must be able to clearly express and exchange ideas in English to effectively communicate with customers and co-workers.
• Occasional lifting: Many office-based jobs specify the ability to occasionally lift or move up to 10-20 pounds to handle supplies or equipment.

Nice To Haves

• Previous experience in healthcare, medical records, or data analytics preferred
• Associates Degree in Health Information Management preferred, but not required
• Treating data engineering as a craft, with strong attention to correctness, performance, and maintainability

Responsibilities

• Extract immunization and patient data using SQL queries to create medical records.
• Export extracted PHI securely into structural excel spreadsheets for further processing and tracking
• Validate data accuracy, completeness, and consistency between source EMR systems and exported outputs.
• Perform mail merges using exported data to generate customized records, reports, letters and documentation for claims support.
• Maintain organized tracking of data extraction activities in coordination with the data entry team.
• Ensure all data handling follow strict HIPAA Privacy and Security Rules, minimum necessary standards, and company policies.
• Identify and troubleshoot data mapping issues, patient matching challenges and integration discrepancies with other corresponding teams and the Health Information Management Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree