Health Information Management Specialist- Gilchrist Inova (Fairfax, VA)

Gilchrist•Fairfax, CA

18h•Onsite

About The Position

This role is for an HIM Specialist who is organized, passionate about healthcare, and wants to make a meaningful difference. The work supports patients and families by ensuring they receive the care, dignity, and support they deserve. The ideal candidate is detail-oriented, dependable, and ready to be part of a compassionate team. The position involves maintaining a comprehensive medical record consistent with all federal, state, and company policies and procedures, and performing general secretarial duties to support assigned interdisciplinary team(s) under direct supervision.

Requirements

HS Diploma, GED or equivalent
1 year’s customer service or administrative experience; additional education beyond high school may be substituted for experience
Knowledge of medical terminology is preferred
General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar and basic arithmetic calculations
Skill in using a variety of office software applications, such as word processing, spreadsheets, presentation packages, and database applications to produce documents
Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing
Skill in accurate alphabetical and numeric filing
Able to multi-task and prioritize in a busy environment
Strong time management skills
Employee has knowledge and understanding of patient and workforce safety as it relates to job duties.
Demonstrates competency in the delivery of care and applies the knowledge to meet age-specific needs if applicable.

Nice To Haves

Experience in health care field is preferred

Responsibilities

Generates and electronically files appropriate patient-related information for the medical record consistent with company policy and regulatory requirements.
Prepares mailings to physicians and assures that all MD orders are received, signed, and returned within 30 days of receipt.
Works with staff to hand-deliver forms to physicians when necessary to meet established timelines.
Regularly runs Missing Plans of Care and Orders reports and works to obtain missing information.
Requests medical records from doctors’ offices, hospitals, facilities, and/or family members, which may include history and physical, labs, tests, imaging, and other clinical documentation.
Prints patient care plans, medication order sheets, and demographic information from the electronic medical record for patients being transferred to other facilities for treatment.
Responds to requests for records to facilitate treatment delivery by other related providers.
Supports and attends weekly interdisciplinary team meetings and updates EMR with interdisciplinary team documentations.
Prepares all documentation for all IDT members and collects all documentation from clinical staff during IDT meetings, entering it into the EMR.
Prepares all necessary paperwork for re-certifying patients for on-going care by the MD and Clinical Manager per regulatory guidelines.
Reviews documentation to ensure quality and accuracy.
Maintains IDT meeting attendance records in Homeworks.
Prepares the agenda for IDT meetings to ensure all patients are discussed within regulatory guidelines.
Conducts regulatory audits of patient charts while on service.
Reviews inactive patient medical records and closes the record within 30 days of the patient’s discharge date.
Communicates with pharmacies and mails/faxes prescriptions written during IDT to appropriate pharmacies.
Responds to record requests from outside sources and the billing department by coordinating and preparing the chart for release.
Identifies patient needs and regulatory requirements associated with their medical insurance.
Prints MTM assessment forms for daily review by the Clinical Managers.
Obtains Medical Director signature on MTM assessment forms and scans into EMR weekly.
Provides administrative support services preparing daily reports for the Clinical Manager.
Gathers data and information as directed, potentially using it to develop administrative and statistical reports.
Responds to phone calls, e-mails, and mailings timely.
Provides coverage for other teams as needed and assists other HIM Specialists as time permits.
Prepares for emergency events by accurately maintaining patient acuity scales in the EMR.
Attends all meetings designated by supervisor, including staff, stand up, HIM meetings, IDT, joint clinical, and town hall meetings.
Operates standard office machines and equipment such as calculators, word processors, scanners, and photocopiers.
Prepares patient charts for review by Department of Appeals through Medicare after patient discharge.
Discharges patients in the EMR who have either discharged, revoked, or been transferred to another facility.
May process and respond to requests for radiology images following HIPAA Guidelines and privacy regulations.