Health Information Coordinator

BEACON BEHAVIORAL SUPPORT SERVICES•Baton Rouge, LA

About The Position

This role is responsible for maintaining medical records, including identification, logging, assembly, disassembly, and storage. The Health Information Coordinator will input patient information into the Electronic Medical Record (EMR) database, maintain accurate patient information, and assist the nursing department with patient admission packets and EMR chart updates. The position also involves completing discharge audits, tracking incomplete medical records, and communicating audit results to hospital staff and physicians. Additionally, the role handles requests for medical records, arranges quarterly reviews by a contract RHIT, and assists with administrative and human resources tasks such as coordinating new hire documentation and maintaining employee education files. The coordinator is also responsible for ordering facility supplies.

Requirements

High School Diploma or equivalent
Proficiency in Microsoft Office

Nice To Haves

Business College Degree
Experience in office administration and/or medical records
Previous Healthcare and /or Psychiatric Healthcare experience

Responsibilities

Maintain medical records including identification and logging for retrieval, assembling and disassembling of records as appropriate and storage of records.
Input patient information into EMR (Electronic Medical Record) database from referral source.
Responsible for maintaining database regarding accurate patient information including, but not limited to, change of diagnoses and changes or additional demographic or identifying information.
Assists nursing department in maintaining patient admission packet, patient handbook, etc. by adding revised forms.
Assists nursing department in maintaining patient’s medical record by scanning documents into the patient’s EMR chart.
Completes comprehensive Discharge Audit of patient’s EMR.
Maintains tracking form for all incomplete medical records, noting the department/staff responsible for deficiency and time frames for notification and completion. Updates tracking form as corrections are made.
Maintains incomplete medical records in a segregated location from completed medical records, for efficient availability to staff as they report to Medical Records Department to correct deficiencies.
Initially communicates, verbally in person, audit results and incomplete medical records to hospital staff and physician’s as they make rounds through hospital. Reports medical record audit results in month Committee of the Whole meeting.
Initiates written notification (form letter) sent from Administration to hospital staff and/or physicians who have identified incomplete medical records, if corrections have not been made by fourteen (14) days post discharge.
Monitors all incomplete medical records and notifies Administration once medical record becomes “delinquent” at thirty (30) days post patient discharge, per Delinquent Medical Records policy.
Processes all requests for medical records.
Arranges quarterly review of medical records department by contract RHIT (Registered Health Information Technician).
Assists managers with the hiring process by coordinating new hire documentation and forwarding to Human Resources while maintaining and adhering to strict confidentiality.
Assists in maintaining employee education files by uploading current employee education/competencies to the individual file in ADP or forwarding to Human Resources.
Responsible for ordering facility supplies.