Health Education Initiative: Project Coordinator

University of Wisconsin Stout•Eau Claire, WI

About The Position

A full-time professional academic staff position is available in the newly formed Health Education Initiative beginning March 1, 2026. The title for this assignment is Project Coordinator . This appointment is renewable by the supervisor, contingent on performance and funding. The expected salary will be based on qualifications and experience. DUTIES : The Project Coordinator will assist with overall Health Education Initiative (HEI) coordination; monitoring all HEI projects to ensure projects adhere to timelines and are meeting project deliverables; providing consultation and administrative assistance to individuals working on HEI-related projects; providing clear communication regarding HEI activities to participants and stakeholders; and coordinating financial aspects of the HEI.

Requirements

Understanding of the financial and administrative practices of the University and of the relationship between academic and administrative functions.
Knowledge of project management tools and methodologies.
High level organizational and time management skills.
Effective communication, presentation, and listening skills.
Ability to quickly troubleshoot complex problems and issues.
Ability to manage and monitor multiple projects simultaneously.
Ability to work collaboratively with internal and external stakeholders.
Minimum of a bachelor’s degree.

Responsibilities

Develop and maintain project performance databases and reporting tools to track overall HEI performance.
Monitor project plans, timelines, milestone, budgets, and expenditures to ensure that all project deadlines and objectives are being met.
Support participants and stakeholders with planning and execution of HEI objectives.
Analyze project progress and proactively report project outcomes and/or risks to the appropriate management channels.
Communicate regularly with participants and stakeholders to review and revise project timelines, expenditures, and objectives.
Collaborate with participants and stakeholders to identify risks impacting project completion and help troubleshoot solutions.
Act as the primary point of contact and provide clear communication on project status to all participants and stakeholders.
Track and provide guidance on budget for HEI projects.
Maintain agendas and minutes of HEI meetings.
Support the Health Education Initiative Advisory Board.
Support events connected with HEI projects.
Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
Develops, enhances, and maintains operational standards and systems to support project teams
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions