Health Education Initiative: Project Coordinator

Universities of Wisconsin•Eau Claire, WI

About The Position

POSITION: A full-time professional academic staff position is available in the newly formed Health Education Initiative beginning March 1, 2026. The title for this assignment is Project Coordinator. This appointment is renewable by the supervisor, contingent on performance and funding. The expected salary will be based on qualifications and experience. DUTIES: The Project Coordinator will assist with overall Health Education Initiative (HEI) coordination; monitoring all HEI projects to ensure projects adhere to timelines and are meeting project deliverables; providing consultation and administrative assistance to individuals working on HEI-related projects; providing clear communication regarding HEI activities to participants and stakeholders; and coordinating financial aspects of the HEI. THE UNIT: The Health Education Initiative is a newly established entity to guide implementation of the Vision 2030 Strategic Plan, specifically elements related to health and healthcare. The position reports to the Special Assistant to the Chancellor for Healthcare Education. UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/ . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.

Requirements

Understanding of the financial and administrative practices of the University and of the relationship between academic and administrative functions.
Knowledge of project management tools and methodologies.
High level organizational and time management skills.
Effective communication, presentation, and listening skills.
Ability to quickly troubleshoot complex problems and issues.
Ability to manage and monitor multiple projects simultaneously.
Ability to work collaboratively with internal and external stakeholders.
Minimum of a bachelor’s degree.

Responsibilities

Develop and maintain project performance databases and reporting tools to track overall HEI performance.
Monitor project plans, timelines, milestone, budgets, and expenditures to ensure that all project deadlines and objectives are being met.
Support participants and stakeholders with planning and execution of HEI objectives.
Analyze project progress and proactively report project outcomes and/or risks to the appropriate management channels.
Communicate regularly with participants and stakeholders to review and revise project timelines, expenditures, and objectives.
Collaborate with participants and stakeholders to identify risks impacting project completion and help troubleshoot solutions.
Act as the primary point of contact and provide clear communication on project status to all participants and stakeholders.
Track and provide guidance on budget for HEI projects.
Maintain agendas and minutes of HEI meetings.
Support the Health Education Initiative Advisory Board.
Support events connected with HEI projects.
Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
Develops, enhances, and maintains operational standards and systems to support project teams
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions