Health Center Manager

Family HealthCare Network • Porterville, CA

4d • Onsite

About The Position

The Health Center Manager is responsible for supervising operational aspects of the health center, including daily operations, customer service, compliance, billing, business services (health information and referrals), support staff, and facilities. This role provides management to departmental staff, including performance management, hiring/firing recommendations, and developing action plans to support organizational goals. The manager empowers staff through communication and talent building, delegates duties, and manages departmental budgets. They ensure regulatory compliance, oversee various health center functions like registration and clinical quality measures, and manage resources to meet goals. The position also involves coordinating skills proficiency tests, conducting inspections, and ensuring efficient patient flow. If overseeing Health Education functions, the manager develops and monitors programs, manages health education functions, and works with external agencies. Adherence to the Attendance and Absenteeism Policy and the ability to work at any FHCN location are also required.

Requirements

• Possesses proficiency in written and verbal communication, basic mathematics, computer applications, and technical systems, frequently acquired through one of the following: Completion of a Bachelor’s Degree program with a recognized major and a minimum cumulative GPA of 2.5; or A combination of relevant experience and completion of a high school diploma with a minimum cumulative GPA of 2.5, or General Educational Development (GED) with a minimum overall score of 162.5, and healthcare-related knowledge frequently acquired through completion of a trade school, para-professional, or certificate-type program.
• If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma or Bachelor’s degree.
• Have a minimum of four years of leadership experience or 5 years of progressively greater responsibility or significant contributions to projects and initiatives that demonstrate leadership skills.
• Employees must have a thorough understanding of the theory of the profession in order to determine “why” things are done.
• Have a minimum credit score of 650.
• Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs and other elements.
• Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables and other standard spreadsheet elements.
• Ability to develop sophisticated presentations in Microsoft PowerPoint, including the use of embedded objects, transitions and other elements.
• Job duties require the employee to effectively communicate, verbally and in writing, their opinions and extrapolations of information they collect and synthesize/analyze.
• Responsible for the resolution of conflicts that may arise because of disagreements between employees, between employees and customers/clients, or with the public, other legal entities or governmental authorities.
• Compiles, analyzes and prepares information in an effective written form, including correspondence, reports, articles or other documentation.
• Effectively conveys technical information to non-technical audiences.

Nice To Haves

• None required.

Responsibilities

• Provides management to departmental staff.
• Responsible for performance management of assigned supervisors, and those supervisors’ assigned staff, including recognition, performance evaluations, formal coaching and counseling, and making decisions or recommendations regarding necessary disciplinary actions.
• Responsible for making recommendations regarding hiring or firing, and the advancement and promotion of assigned supervisors, and those supervisors’ assigned staff, or any other change status of assigned supervisors, and those supervisors’ assigned staff.
• Demonstrates core leadership behaviors and team one approach.
• Creates a culture of accountability and excellence.
• Develops and manages an action plan across assigned employee base to support the strategic direction and obtainment of goals of the organization, effectively leading change when necessary.
• Empowers staff through effective communication and talent building.
• Delegates appropriate departmental duties and responsibilities to assigned team members while ensuring department performance.
• Assists with the development of the departmental budget and monitors budget to ensure expenses do not exceed budget.
• Ensures regulatory compliance for assigned departments, and compliance with all workflows, policies, and procedures.
• Ensures department employees receive instruction/training that is in compliance with training plan, including on the job training to develop department employees and supervisor.
• Works with supervisor to ensure necessary remediation is taken.
• Recommends workflow, policy, and procedure changes based on observations from performance metrics, outcomes, and feedback from supervisor.
• Ensures department maintains compliance with all employee related reporting and tracking.
• Responsible for overseeing various functions of the health centers’ operations.
• Ensures front registration process is properly completed, including updating demographics, verifying insurance eligibility, and depositing of daily payments.
• Ensures all clinical quality measures and clinical tracking is completed according to established protocols.
• Ensures the daily maintenance of clinical logs (such as Sterilization, AIC, crash cart, glucose, refrigerator, and oxygen tanks).
• Responsible for ensuring compliance of the referral process, and Health Information requests and handling, including scanning procedures.
• Manages health center operations and resources to ensure goals are met.
• Responsible for coordinating and participating in the Annual Skills Proficiency/Competency tests.
• Conducts regular inspections of work areas and exam rooms to ensure compliance with OSHA, Joint Commission, and other regulatory guidelines.
• Ensures internal audits are completed to ensure compliance.
• Ensures all required biological monitoring is completed.
• Responsible for ensuring efficient patient flow by working through the Supervisor to coordinate the front and back office and ancillary services throughout the health center.
• Ensures schedules are prepared to support appropriate coverage.
• Supports a “culture of excellence” and the “Four Pillars of Excellent Customer Service”.
• If overseeing Health Education functions: Develops, implements, and monitors Health Education workflows and programs that improve the efficiency and/or effectiveness of patient care and health outcomes.
• Manages Health Education functions to ensure program goals and performance measures are met, including those related to the Comprehensive Perinatal Services Program, Every Woman Counts program, Title X program, health home orders, hospital visits, closing prenatal records, health education classes, and chronic care education.
• Works closely with external agencies and monitors grant requirements, as applicable, including submission of monthly reports.
• Responsible for adhering to the Attendance and Absenteeism Policy, recognizing that regular attendance is considered an essential function of all FHCN positions.
• Ability to present to and work at any FHCN location, both at the beginning of a shift or during a shift, based on business need.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager