Guest Services Representative - Hotel Winters, Winters, CA

Hotel Equities•Winters, CA

19h•$20 - $24•Onsite

About The Position

Hotel Equities is seeking a Guest Services Representative for the Hotel Winters in Winters, California. This role involves providing professional and courteous service to guests, handling inquiries, and resolving concerns. The goal is to ensure guests feel they have made the right choice by offering warm, knowledgeable service and helpful guidance.

Requirements

High School diploma /Secondary qualification or equivalent.
Experience within the hospitality industry, including hospitality processes and service standards.
Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Must possess basic computational ability.
Must possess basic computer skills.
Extensive knowledge of the hotel, its services and facilities.
General knowledge of the city where hotel is located and its attractions.
Must be able to stand and exert well-paced mobility for up to 4 hours in length.
Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
Must be able to lift up to 15 lbs occasionally.
Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
Ability to spend extended lengths of time viewing a computer screen.
Requires manual dexterity to use and operate all necessary equipment.
Must have finger dexterity to be able to operate office equipment.

Nice To Haves

Being passionate about people and service.
Strong communication skills are essential when interacting with guests and employees.
Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/information updates, etc.
Basic math skills are used frequently when handling cash or credit.
Problem-solving, reasoning, motivating, and training abilities are often used.
Have the ability to work a flexible schedule including nights, weekends and/or holidays.

Responsibilities

Greet and welcome guests upon arrival.
Register guests into the computer, verifying reservation, address, and credit information.
Promote the "preferred" guest program and provide recognition and benefits to members.
Accept payment for guest accounts at registration and checkout.
Maintain a house bank, make deposits, and prepare accurate daily receipts reports.
Cash checks and exchange currency for guests.
Issue keys and control access to safety deposit boxes.
Post miscellaneous charges as requested.
Promptly respond to and resolve guest complaints.
Answer telephone promptly, politely, courteously, and friendly.
Take reservations accurately and efficiently.
Perform check-ins accurately and efficiently.
Perform check-outs accurately and efficiently.
Assist guests with luggage upon arrival and departure.
Use guests’ names.
Be knowledgeable and helpful about the local area, the hotel, and hotel services.
Handle messages, wake-up calls, mail, and faxes properly.
Assist guests with laundry/dry cleaning needs.
Be aware of incoming VIPs.
Follow all applicable Company Standard Operating Procedures.
Perform other assignments as directed by the General Manager and direct reports.
Be an enthusiastic, helpful, and positive team member.
Be professional, responsible, and mature in conduct and behavior.
Be understanding of, encouraging to, and friendly with all co-workers.
Be self-motivated and use time wisely.
Maintain open lines of communication with each department.
Communicate pertinent information.
Respond positively to new ideas.
Openly accept critical/developmental feedback.
Maintain effective communication through meetings, log books, and bulletins.
Be available to help other departments in emergency situations.
Adhere to all work rules, procedures, and policies established by the company.
Properly handle and account for keys.
Be knowledgeable of policies regarding emergency procedures and security concerns.
Aggressively seek and react to opportunities to sell rooms, including re-rents and last rooms available.
Have complete knowledge of hotel rooms, function space, restaurant, other outlets, and services; regularly re-stock and sell pantry items.
Increase revenues by offering customers upgraded rooms and promoting hotel amenities and outlets.
Have a full understanding of franchise honors programs.
Ensure all customers establish credit upon check-in.
Improve timeliness of cash flow by adhering to credit and inventory control procedures.
Verify all information on reservations check-in (name, address, method of payment, etc.).
Retrieve proper name and address verification and approval codes for cash and credit card paying customers.
Identify and record special billing instructions and notify accounting.
Complete shift closing accurately by obtaining appropriate approval signatures and authorization codes.
Adhere to hotel policies regarding the use of cash banks.
Stay current with hotel developments by reviewing the communication log book each shift and updating it for the next shift.
Report potential sales contacts to the sales department.
Ensure protection of guests’ room numbers.