Beach Club Guest Relations Manager

The Boca Raton•Boca Raton, FL

3d•Onsite

About The Position

The ideal candidate is responsible for managing all front desk operations and motivating a team in a Forbes Five Star Service environment. This role involves overseeing all Front Office department team members, including hiring, scheduling, training, counseling, and discipline. The manager will ensure the front office has the necessary information and equipment, prioritize projects for improvement, and maintain the organization of the front desk, Front Door, and Bell Desk. Effective communication, problem-solving, and adherence to high-quality guest relations standards are crucial. The position requires managing operations to ensure profitability, cost control, and guest satisfaction, while also handling guest relocations and assisting other guest services areas. Administrative duties include managing personnel files, training records, payroll, vacation requests, and gratuity distribution.

Requirements

Ability to read, write, speak and understand the English language to communicate effectively with guests and employees.
Ability to access and accurately input information using a moderately complex computer system, including property management systems.
Knowledge in Microsoft Office, Word and Excel.
Strong commands of Opera and Knowcross.
Ability to understand guest needs and expectations and deliver superior customer services with a little input from others.
Able to perform job with attention to details and the ability to organize and handle multiple tasks effectively.
Effective verbal and written communication skills in English.
Ability to be fully available and flexible in availability to accommodate hotel occupancy and business demand.
Trainer skills and ability to mentor and develop team members.
Ability to successfully motivate and lead a team.
Ability to plan and organize large projects.
Minimum 2 year of experience working in a 5-star/Luxury hotel environment.
A minimum of 1 years of Front Office management experience.
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs.
Requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing.

Nice To Haves

Bachelors in Hospitality or Hotel Management preferred

Responsibilities

Manages all Front Office department team members.
Responsible for front desk staff, including hiring, scheduling, training, counseling, and discipline.
Assists in the preparation of staff schedules to ensure the best operational effectiveness within budgetary guidelines.
Manages human resources functions including recruiting, selection, orientation, training, performance planning and evaluations, pay and reward programs.
Ensures the front office has the proper information and equipment to complete department functions.
Prioritizes and organizes all projects that pertain to improving front office functions.
Responsible for maintaining proper organization of the front desk, Front Door and Bell Desk.
Communicates effectively both verbally and in writing to provide clear direction to staff.
Assigns and instructs guest service and front desk agents in the details of work.
Observes performance and encourages improvement.
Uses creative management skills to solve problems.
Ensures compliance with The Boca Raton standards to ensure consistent high quality guest relations.
Manages desk through times of stress and emergencies, resolves guest concerns, and implements resolutions by using discretion and judgement.
Handles guest relocations as required.
Assists other guest services areas with daily operations and supervision.
Manages Operations to ensure profitability, control costs and quality standards to ensure total guest satisfaction.
Prepares daily forecast of expected arrivals and departures.
Administration of all personnel files, including training records.
Responsible for all personnel administrative records includes monitoring payroll vacations requests, portages collection and assist in monitoring distribution sales/payout gratuities.