Group Reservations Specialist
About The Position
Are you detail-oriented, personable, and eager to grow your career in hospitality? Do you thrive in a fast-paced environment where every guest interaction creates lasting memories? Join our Room Reservations team at the iconic Castle in the Rockies where world-class service meets the stunning beauty of the Canadian Rockies. As a Group Reservations Specialist, you will play a vital role in ensuring flawless execution for conferences, events, and group stays. You’ll work closely with our Sales and Conference Services teams to transform client expectations into seamless guest experiences, all while developing your career within Fairmont’s legendary culture of excellence.
Requirements
- 12-month commitment to the role
- Previous reservations or hotel operations experience is an asset
- Keen attention to detail and a passion for delivering exceptional guest service
- Proficiency in Opera Property Management System (PMS); knowledge of Passkey/GroupMax is an asset
- Strong analytical, organizational, and administrative skills with the ability to manage multiple priorities
- Excellent written, verbal, and interpersonal communication skills
- Proficiency in Microsoft Office applications, including Word and Excel
- Professional to presentation and the ability perform well under pressure in a fast-paced environment
- Flexibility to work various shifts and weekends, and the ability to sit for extended periods
- Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.
Nice To Haves
- knowledge of Passkey/GroupMax is an asset
Responsibilities
- Support Group Organizers and Conference Services Managers by coordinating all room-related requests and group reservations
- Manage group rooming lists, contracts, rates, billing, and inventory across Opera Cloud, CRS, and GroupMax/Passkey
- Monitor and respond to group inquiries via email, phone, and voicemail in a timely and professional manner
- Run daily and weekly reports, audit group blocks and pickup, and proactively flag any discrepancies or inventory concerns
- Collaborate with Sales, Conference Services, Front Office, Accounting, and Reservations teams to ensure group needs are met or exceeded
Benefits
- Subsidized staff accommodation provided on-site for full time status employees
- One complimentary meal per shift in our staff cafeteria (additional meals can be purchased for $8/meal)
- Comprehensive benefits package (Medical, Vision & Dental) including extended benefits like; Mental Health, Orthodontics, Fertility Drugs and Gender Affirmation for full time permanent status employees
- Defined Contribution Pension Plan with employer matching up to 5% of annual earnings for full time permanent status employees
- Employee travel program with discounts on room rates as well as on food & beverage at Fairmont & Accor properties world-wide
- Access to the Mountain Explorer Travel Program – exclusive room rates for colleagues, which includes 50% off all food & beverage when staying at Fairmont Resorts in Lake Louise, Jasper & Whistler
- Discounts while using our resort’s Food & Beverage Outlets, Fitness Centre, Spa and Fairmont Banff Springs Golf Courses
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
