Group Executive Assistant

Nscale • Seattle, WA

5d

About The Position

Nscale is seeking a highly organized and proactive Executive Assistant (EA) to support multiple leaders at Nscale. The EA will play a critical role in ensuring that the leaders are effective in their day-to-day responsibilities by managing schedules, coordinating communications, and supporting strategic Initiatives.

Requirements

• 5+ years of experience as an EA supporting senior executives in fast-paced environments
• Discretion and sound judgment in handling sensitive information
• Exceptional organisational skills with outstanding attention to detail
• Proven ability to manage complex calendars and international travel
• Strong written and verbal communication; confident, professional, and approachable
• Adaptable, resilient, and calm under pressure; able to pivot quickly when priorities shift
• Advanced proficiency in Google Workspace

Nice To Haves

• Experience in a start-up or scale-up environment is a plus

Responsibilities

• Handle complex scheduling across time zones and manage inbox, prioritising and flagging critical matters.
• Track and manage action items from leadership meetings, ensuring follow-ups are completed and priorities progress on time.
• Prepare agendas, reports, and decks for operational reviews, executive team sessions, and board updates.
• Arrange domestic and international travel, including visas, itineraries, accommodation, and expenses.
• Draft and edit correspondence, presentations, and reports.
• Assist with leadership offsites, operational events, and cross-functional initiatives led by the team.
• Process expenses and assist with budget tracking as required.
• Anticipate needs, resolve issues proactively, and create an environment where leaders can focus on strategic priorities.
• Work closely with other EAs on collaboration and projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed