Group District Administrative Assistant
About The Position
Sierra at TJX Companies is seeking a Group District Administrative Assistant to provide comprehensive administrative support to multiple District Managers (DMs) and District Loss Prevention Managers (DLPMs). This role involves managing various administrative tasks related to store operations, expense control, human resources, loss prevention, and communication. The ideal candidate will be proficient in MS Office and other relevant software, possess strong organizational skills, and be able to communicate effectively. This is an opportunity to grow your career within a Fortune 100 company that values diversity, collaboration, and employee development.
Requirements
- Proficient in MS Office (Word, Excel)
- Proficient in Outlook
- Proficient in Microsoft Teams
- Proficient in Oracle
- Proficient in Kronos
Responsibilities
- Gathers, tabulates, and reports weekly Store/District information accurately and timely (e.g., payroll taxation, labor payouts, shift differentials, new hires, terminations, LOA).
- Maintains office organization.
- Tracks, reports, and requests store information for multiple DMs and DLPMs.
- Monitors, validates, and follows up on Reflexis and e-forms compliance for multiple Districts.
- Conducts exception-based follow-up on hourly associate payroll payouts over guidelines.
- Assists with special projects as outlined by the DMs and DLPMs (e.g., new store opening events, coordinate logistics for management meetings).
- Submits quarterly reports as outlined in the Expense Control Guide.
- Monitors Districts’ expenses through the utilization of expense control reports and communicates concerns to appropriate DM or DLPM.
- Follows-up on exception information provided to the Stores by the expense control department.
- Ensures the effective redistribution of excess supplies and fixtures throughout the District.
- Monitors and orchestrates exception requests for third-party vendors and communicates with Building Services.
- Compiles and validates management vacation schedules. Communicates any concerns with the appropriate DM.
- Forwards any AR issues or concerns to the DM or HRBPs.
- Orders materials for hiring events and new store opening collateral.
- Pulls Oracle reports as requested by DMs and DLPMs.
- Gathers and reports non-confidential LP Store/District information (e.g., stats, itinerary, LP schedules).
- Assists with the ordering of supplies for LP training and daily operations.
- Communicates accurately, professionally, and timely with the Stores, Regional office, and Zone office when obtaining and/or reporting information.
- Fields customer and Associate inquiries and schedules subsequent calls/meetings as needed for the DM.
- Administers, monitors, and supports Associate motivation programs as determined by Home Office (e.g., Service Awards, Service Award Luncheons, Associate of the Quarter including taxability, iCare and tip line calls).
- Performs other duties as assigned.
Benefits
- Competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
