Group Admin, Apple Ads

Apple•Austin, TX

About The Position

Apple is a place where extraordinary people gravitate in order to do their best work. We work every day to create products that enrich people’s lives. Our Apple Ads group makes it possible for people around the world to easily access informative and imaginative content on their devices while helping publishers and developers promote and monetize their work. If you’re excited by the idea of making a real impact, and joining a team where we pride ourselves on being one of the most diverse and inclusive companies in the world, a career with Apple might be your dream job! We’re looking for a smart, motivated, and experienced group administrative assistant to support our growing Apple Ads team. The ideal candidate is a natural facilitator and problem solver; someone who leads with service and ensures that the workplace environment represents and protects our culture. They will be professional, resourceful, efficient, flexible, and will thrive in a fast-paced environment. The successful candidate will be a collaborative team member who takes initiative and operates with a friendly work style. Must be exceptionally well-organized and able to effectively multitask and prioritize work.

Requirements

Minimum of 4-6 years experience supporting a large team in an administrative capacity.
Able to communicate effectively with senior executives, other admin support team members, and employees across the team and across geographies.
Proficient in Apple products and programs such as Mail, Calendar, Pages, Numbers and Keynote.

Nice To Haves

Responsive and able to handle multiple task concurrently while working in a fast-paced environment.
Organized but flexible with the ability to anticipate change and react efficiently and quickly.
Resourceful and innovative in ambiguous situations.
Excellent written and verbal skills with a strong sense of professionalism.
High level of integrity; ability to handle confidential and sensitive information with discretion.
Experience organizing events is preferred.

Responsibilities

Assisting with onboarding to ensure a smooth start for new hires. Includes ordering and deploying equipment, securing desk space, and communicating with managers.
Meeting, event, and offsite planning. Includes scheduling, managing agendas, and coordinating logistics such as meeting location, video conference dial in information, and catering.
Travel arrangements and expense reports.
Supports all facilities activities for the team including office moves and floor assessments.
Communicates site-related information to local teams.
Ordering and maintaining supplies.
Conference room management.
Managing secure access requests.
Coordination of monthly onsite events and team activities.
Work closely with our global administrative support team sharing best practices and recommending changes to ongoing processes in order to improve organizational efficiency.