Grievance & Appeals - Grievance & Appeals Coordinator 201-1008

CommunityCare•Tulsa, OK

About The Position

Responsible for all written inquiries from members seeking resolution through the grievance and appeals process. This role involves researching member issues, preparing grievance and appeals information for each level of the appeal process, and ensuring adherence to established timeframes and compliance with Federal, State, and Accreditation regulations. The coordinator will receive and respond to member and/or provider complaints and requests, maintain appropriate file documentation, and interact with various internal departments (Medical Management, Member Services, Claims, Pharmacy, Provider Services) and external entities (members, providers, attorneys, CMS, MAXIMUS Federal Services). A key responsibility is ensuring the accurate and complete population of the grievance and appeals electronic tracking system (GATS) and participating in audits. The role also includes notifying members and providers of appeal decisions, coordinating with departments for authorization and claim processing, preparing files for audits, assisting with special projects and CMS reports, and explaining policies, benefits, and service options. The position may involve dealing with disgruntled members and performing other assigned duties.

Requirements

Customer service experience in managed care, insurance or healthcare environment required.
Successful completion of Health Care Sanctions background check.
Possess strong oral and written communication skills.
Ability to work on multiple tasks.
Proficient in Microsoft applications.
Highly organized and attentive to detail.

Nice To Haves

Managed care experience preferred.

Responsibilities

Researches member issues and prepares grievance and appeals information for each level of the appeal process.
Adheres to established grievance and appeals timeframes.
Assures compliance with Federal, State and Accreditation regulations.
Receives and responds to member and/or provider written and oral complaints and requests in accordance with CommunityCare's grievance and appeals procedures.
Ensures appropriate file documentation that demonstrate process steps.
Interacts with Medical Management, Member Services, Claims, Pharmacy, Provider Services as well as Senior Management to resolve issues.
Interacts with members, providers, and attorneys who represent the member regarding the grievance and appeals process.
Interacts with Center for Medicare and Medicaid Services (CMS) and MAXIMUS Federal Services as indicated.
Ensures the grievance and appeals electronic tracking system (GATS) is populated correctly and completely for each case.
Participates in the audit process.
Notifies members and/or providers in writing of the decision made at each level of the appeal process.
Coordinates with the Claims, Pharmacy helpdesk and or Medical Management to ensure that authorization is obtained and claim payment is processed, if indicated.
Prepares grievance and appeal files for audit.
Assist Supervisor with special projects and CMS quarterly reports as it relates to Grievance and Appeals.
Explains policies, procedures, available benefits and service options to members and/or providers related to the grievance and appeals process.
For inquiries forwarded from the Department of Insurance, adheres to all specified communication and timeframe requirements.
Documents accordingly in the file.
Work may involve dealing with members who are disgruntled or upset.
Perform other job-related duties as assigned.