Grants Specialist

Avispa Technology•San Francisco, CA

1d•Hybrid

About The Position

A leading medical institution is seeking a Grants Specialist to support pre-award research administration activities, including proposal development, budget preparation, grant submissions, and sponsored research compliance.

Requirements

Bachelor's degree or equivalent combination of education and experience.
Experience in pre-award research administration, including budget development and proposal submission, with strong knowledge of National Institutes of Health (NIH) applications.
Experience supporting grants and contracts, interpreting sponsor guidelines, ensuring regulatory compliance, and managing complex research proposals.
Strong analytical, financial, organizational, and problem-solving skills with the ability to manage multiple priorities independently.
Excellent written and verbal communication skills with experience collaborating with faculty, research teams, and external sponsors.

Responsibilities

Coordinate and manage the full pre-award proposal process, including budget development, proposal preparation, institutional review, sponsor submissions, and compliance with sponsor and organizational requirements.
Guide grants, contracts, funding opportunities, sponsor regulations, and proposal requirements while serving as a primary point of contact for faculty, research staff, and external sponsors.
Support contract and grant administration through proposal analysis, financial planning, research portfolio management, award tracking, reporting, subaward coordination, and closeout activities.
Review, negotiate, monitor, and maintain grant and contract documentation while ensuring compliance with federal, state, local, private sponsor, and institutional policies.
Analyze funding trends, forecast research activity, support complex multi-investigator proposals, and collaborate with cross-functional teams to improve research administration processes.