Grants Program Manager

Habitat for Humanity Portland Region • Portland, OR

3d • $26 - $38 • Hybrid

About The Position

You are someone who thrives in a role that blends strategic thinking, relationship building, and detail‑oriented execution. As the Grants Program Manager, you’ll play a critical role in supporting Habitat’s ongoing funding needs by managing all private foundation grants, serving as both a technical expert and a thoughtful relationship steward. You bring a keen understanding of the full grant lifecycle—from researching funding opportunities to writing compelling, competitive proposals and fulfilling reporting requirements with accuracy and integrity. You work closely with internal teams across the organization to ensure data is accurate, timely, and aligned, and you collaborate on business and government grant applications when needed. You are skilled at navigating both predictable and more ambiguous challenges, managing a grant tracking system that keeps every deadline, deliverable, and reporting requirement on track. Equally important, you are energized by building authentic, trust‑based relationships with foundation partners. You act as the primary point of contact for program officers and philanthropic stakeholders, communicating with professionalism, clarity, and strategic intention. You understand that grants are not just transactions—they are partnerships—and you are adept at forming connections that help advance shared goals. You work cross‑departmentally to optimize grant administration and shape funding strategies that align with Habitat’s long‑term objectives. You’re at your best when synthesizing data and stories, anticipating needs, strengthening systems, and representing the organization in ways that inspire confidence, deepen engagement, and expand long‑term impact.

Requirements

• 4+ years of progressive experience in grant management, development, program management, or a closely related field, with responsibilities that required independent decision‑making and complex coordination. (Or 2+ years of progressive experience and relevant bachelor's degree.)
• Proven experience managing the full lifecycle of private foundation grants, paired with strong research, writing, and editing skills, exceptional attention to detail, and the ability to translate complex information into compelling narratives.
• Demonstrated project management skills, with the ability to manage multiple deadlines anticipate needs, and manage competing priorities with minimal supervision.
• Experience working with budgets and interpreting financial data for grant applications and reporting.
• Demonstrated ability to collaborate cross‑departmentally to gather accurate, timely programmatic and financial data.
• Strong interpersonal skills and the ability to build and maintain trust‑based relationships with foundation partners.
• Comfort engaging senior staff and board members in funder interactions, earning and maintaining their confidence.
• High proficiency with office technology and information systems essential to grants work, including Microsoft Word, Excel, Outlook, and donor/CRM platforms for tracking relationships, data, and deliverables.
• Moderate proficiency with grant tracking systems and databases.
• Ability to work both independently and collaboratively to achieve team and organizational goals.
• Contribute to our culture and embody our organizational mission, vision, and values.
• Any combination of formal education, paid work experience, unpaid/volunteer experience, and life experience will be considered.

Nice To Haves

• Bachelor’s degree in a related field
• Proficiency with the donor relationship management system, RENXT.
• Previous experience working within a nonprofit, affordable housing, community development, or other mission‑driven organization.
• Possess knowledge of affordable housing, community development, philanthropic trends, fundraising principles, or equity‑driven program design, enabling you to bring informed context to funder conversations.

Responsibilities

• Act as the primary point of contact for grant-related communications with foundation partners, providing timely updates and ensuring compliance, while supporting the Deputy Director of Foundation and Donor Engagement in high-level relationship management.
• Manage quarterly check-ins with VPs and Directors across departments (Homeownership, Critical Home Repair, Construction, ReStore) to ensure our grant strategy is aligned with our current and future programmatic needs.
• Collaborate with the broader Development Team to share grant cases and success stories, enhancing the overall donor engagement strategy.
• Provide development support, in a team environment, with other fundraising and department initiatives and activities.
• Research and identify new private foundation funding opportunities that align with the organization’s mission and strategic priorities.
• Develop, manage, and regularly audit a centralized library of organizational and community data used in grant proposals and external communications; ensure all data is properly sourced, consistently presented and aligned across departments to strengthen the organizations’ evidence-based case for support.
• Work closely with the Deputy Director of Foundations & Donor Engagement and internal stakeholders to develop and execute grant strategies that align with the organization’s goals and long-term objectives (i.e. building a cultivation plan for a Foundation, help establish or strengthen a relationship between HFHPR & a Foundation, etc.)
• Write and submit compelling grant proposals to private foundations, aligning funding requests with the organization’s strategic priorities and needs.
• Assist with business and government grant proposals when needed.
• Tailor each proposal to the requirements of the funding organization while showcasing the impact of Habitat’s programs and mission.
• Plan, structure, and implement the grant program to meet the organization’s funding goals.
• Maintain and manage a grant tracking system, ensuring that all deadlines, deliverables, and reporting requirements are met.
• Manage the budget for the grant program.
• Coordinate with internal teams to gather necessary financial and program data for grant applications and reporting.
• Ensure timely submission of grant reports
• Optimize the grant administration process, identifying areas for improvement to increase efficiency and effectiveness.

Benefits

• 100% employer-paid premium for health insurance (medical, vision, alternative care, prescriptions) for employee; 50% premium paid for dependents
• 100% employer-funded Health Reimbursement Account (HRA)
• 100% employer-paid premium for dental insurance for employee; 50% premium paid for dependents
• Generous paid time off: starting at three weeks of Vacation time; two weeks of Sick time; 11 paid holidays; paid birthday off
• 3% matching 403(b) retirement savings plan
• Flexible Spending Accounts (FSA)
• Disability insurance
• Life insurance
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager