Grants Process & Compliance Administrator (SPSA Opt. 1)

State of Illinois • Springfield, IL

2d • $10,000 - $12,000 • Hybrid

About The Position

The Department of Healthcare and Family Services (HFS), Office of Procurement Management (OPM) is seeking to hire a Grants Process & Compliance Administrator to lead the development and implementation of standardized processes, internal controls, and documentation practices supporting the Department’s growing grants portfolio. This position will serve as a key coordination point across program areas, Fiscal, the Office of Accountability and Compliance (CAO), and the Office of General Counsel (OGC) to ensure grant-related documentation is consistent, compliant, and audit-ready. The ideal candidate is a strategic and detail-oriented professional with strong experience in process improvement, cross-functional coordination, and establishing effective internal controls in a complex, fast-paced environment. This individual should be highly organized, able to manage multiple priorities, and skilled at working collaboratively across diverse teams to drive consistency, accountability, and efficiency. A successful candidate will demonstrate sound judgment, strong communication skills, and the ability to translate policy and requirements into clear, actionable processes. HFS values employees with different backgrounds, life experiences, and talents.

Requirements

• Requires the completion of four (4) years of college with course work in business or public administration.
• Requires four (4) years of progressively responsible administrative experience in a public or private organization.

Nice To Haves

• Four (4) years of professional experience formulating and implementing policy for a public or private organization.
• Four (4) years of professional experience managing a statewide federal or state or private grant program.
• Four (4) years of professional experience reviewing new and/or existing legislation to determine the impact on an organization.
• Four (4) years of professional experience responding to inquiries from elected officials, their staff, advocates, and other stakeholders.
• Four (4) years of professional experience communicating in verbal and written form including in-person or virtual presentations with diverse internal and external colleagues and stakeholders and communities.
• Four (4) years of professional experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism.
• Three (3) years of professional supervisory experience.
• Advanced degree in public or business administration.

Responsibilities

• Serves as the Grants Process & Compliance Administrator for the Illinois Department of Healthcare and Family Services (HFS).
• Designs, develops, and implements standardized workflows and internal controls to support the efficient processing and documentation of grant activities.
• Serves as full line supervisor.
• Represents the Agency Procurement Officer in communications with internal and external stakeholders as it relates to grants processes, documentation standards, and internal controls, ensuring clarity and consistency in implementation.
• Supports the development and implementation of internal controls and documentation standards to ensure compliance with State and federal requirements.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• 12 paid Sick Days annually
• 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
• 3 paid Personal Days annually
• 13-14 paid holidays annually (based on start date)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree