Grants Manager

University of Washington•Seattle, WA

6d•$81,600 - $86,400

About The Position

Civil and Environmental Engineering has an opportunity for a Grants Manager. Reporting to the Administrator, the Grants Manager exercises independent judgment and delegated decision-making authority for funds management and contract administration. The position solves problems, prioritizes and manages multiple assignments, requests, and reporting deadlines in a fast-paced environment that may require responding to short-lead-time deadlines. The role manages pre-award and post-award grant administration, fiscal management, and program compliance. It supports faculty, staff, and students; works with funding agencies and university offices; and develops procedures and systems to safeguard compliance with sponsor, institutional, local, state, and federal requirements. The department has an internationally recognized research program and more than $30 million in annual expenditures.

Requirements

Bachelor’s degree in Business, Program Management, or a related field and four years of relevant experience in business or program management, financial planning, or reporting, or an equivalent combination of education and experience.
Demonstrated fiscal management experience.
Ability to work independently, solve problems, take initiative, set priorities, and manage multiple projects efficiently and effectively.
Experience working in a deadline-driven environment.
Excellent written and oral communication skills.
Interpersonal skills to interact effectively with diverse groups in a team environment.
Proficiency with computers, including Excel, email, and Internet systems.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Nice To Haves

Familiarity with University of Washington policies and procedures, particularly grants and contracts.
Familiarity with a research, technical, or grant-funded environment.
Experience with UW systems such as SAGE, Workday, and Award Portal.
Experience managing grants from federal agencies, including NSF, NASA, the Department of Transportation, WSDOT, and NIH.

Responsibilities

Manage preparation and submission of competitive and non-competitive grant proposals, including complex, multi-million-dollar, multi-university, and multi-department center proposals.
Develop complex budgets and administrative proposal sections, and prepare non-engineering sections for incoming and outgoing research awards.
Submit proposals and award documents through SAGE and guide faculty through internal university deadlines.
Coordinate sponsor deadlines for proposals, progress reports, extensions, supplements, and revisions; deliver administrative and operational components on time and communicate deadlines and requirements to other teams.
Work with the UW Office of Sponsored Programs and academic offices, preparing and routing electronic and paper forms to resolve questions.
Advise Principal Investigators and project personnel on funding-agency regulations and UW policies and procedures, and ensure compliance with applicable requirements.
Facilitate review and processing of research-related Non-Disclosure Agreements and Intellectual Property agreements; help route industry gifts through appropriate university offices.
Provide administrative support to faculty, staff, and graduate and undergraduate students, and independently interpret and implement state and federal administrative policies and procedures.
Manage fiscal accounting records for research funds, including federal, foundation, state matching, gift, and subcontract funds; initiate, approve, process, and monitor expenditures.
Develop long-range forecasts and spending plans, periodically present financial status to faculty, and advise researchers on budget implications and expenditure compatibility.
Interface independently with funding agencies; prepare and submit fiscal reports and revised budgets; coordinate and support timely technical progress reports.
Monitor laws and directives, identify compliance and risk issues, develop and implement policies or procedures to reduce audit risk, and keep investigators, staff, and senior management informed.
Ensure expenditures are allowable and allocable; ensure project operational and deliverable requirements, university financial controls, human-subject and animal research requirements, ECCs, Payroll Account Adjustments, and reporting requirements are met.
Initiate cost transfers, journal vouchers, and expenditure reversals; collaborate with PIs, grants managers, and administrators on campus and worldwide.
Lead, develop, and train on pre- and post-award financial management policies and procedures; advise staff on sponsor requirements and complex expenditures, travel, purchasing, and large equipment orders.
Establish systems and process improvements, including forms, budget reporting templates, and complex tracking tools.