Grants Manager

Big Brothers Big Sisters of Puget Sound•Bellevue, WA

1d•$64,500 - $80,000•Hybrid

About The Position

The Grants Manager leads the process of grant seeking from public and private funding sources (including public sector funders, private foundations, and corporate foundation sources). The individual in this role both initiates grant work and receives assigned funding opportunities; in both cases, they are responsible for vetting, preparing, and writing Letters of Intent or Letters of Interest (LOIs) and proposals as well as impact reports. The Grants Manager records all grant reporting deliverables and serves as the primary external point of contact for grant-funders. The Grants Manager partners with the executive leadership team to align grant requests with the agency’s strategic plan and mission. This role requires staying current on agency programs, upcoming initiatives, and organizational priorities. The Grants Manager is part of the Community Philanthropy Team, with colleagues dedicated to individual giving, corporate partnerships, events, gift processing, and data analysis. The Grants Manager reports to the Chief Development Officer and works collaboratively across philanthropy, programs, finance, and marketing to achieve fundraising goals. Contract grant writing may be used to support additional work as needed. The nature of Community Philanthropy work requires flexibility and availability on some nights and weekends to meet deadlines, help with special events, and to support the overall work of the organization.

Requirements

Bachelor’s degree in Humanities, Marketing, Communications, Sociology, Political Science, or a related field, or a combination of education and related professional experience
Excellent oral and written communication skills, including strong proficiency in synthesizing complex information from multiple sources
Strong analytical skills; demonstrated ability to manage and interpret data for varied audiences
Demonstrated experience advancing equity/equitable practices and supporting diverse communities and/or populations
Detail-oriented, organized self-starter; able to prioritize and perform multiple tasks with varying levels of urgency to meet deadlines with no loss in accuracy
Ability to maintain professionalism and confidentiality in sensitive, complex, and/or controversial situations
Ability to work independently and collaboratively, exercising good judgment, decision-making and problem-solving skills to achieve team goals
Proficiency in Microsoft Office with an emphasis on Word, Excel, Outlook, and Teams. Experience using internet-based research tools, source citation, and practicing strong judgment and discernment. Comfort and familiarity using AI tools to achieve maximum efficiency and accuracy
Valid US driver’s license, insurance coverage, and consistent access to a reliable mode of transportation: the job requires occasional travel for local meetings and events
Available to work evenings and weekends when needed to support fundraising events and meet work deadlines.

Nice To Haves

3 - 5 years of successful grant writing and grants management experience, including public sector grants, fundraising, or program delivery working with youth, their families, volunteers, and educational institutions
Comprehensive knowledge of the local funding landscape and familiarity with those decision-makers
Knowledge of national funders in the areas of youth mentoring, mental health, career exploration and workforce readiness, and academic success

Responsibilities

Manage and track all steps of grants process including research, inquiry, application, stewardship and reporting
Research and identify potential private, corporate, city, state and federal funding sources
Work closely with the CDO, CEO, the Director of Corporate Partnerships, and additional members of the Big Brothers Big Sisters of Puget Sound team to identify, develop, and submit grant applications aligned with agency priorities and budget
Ensure that funding applications and deliverables are commensurate with agency capacity
Write and submit proposals based on grant guidelines and submission deadlines
Maintain accurate record keeping in CRM system to track applications, awards, and reporting requirements
Cultivate and maintain relationships with funders through relationship-building activities, site visits, meetings, phones calls and professional networking opportunities
Upon award notification, coordinate timelines, deliverables, and other grant requirements with leadership team and program, marketing, and finance staff for implementation and administration
Oversee grant award process including completion/signing of contracts, issuing acknowledgments, writing and submitting reports, and coordinating with programs and finance teams regarding proposal and programmatic budgets
Maintain accurate electronic grant files in SharePoint and CRM (Bloomerang), including creation of digital versions of physical files
Collect and maintain organizational documentation for external use, such as board lists, program outcomes, budgets, etc.
Maintain agency accounts including funder websites, donor portals, government connection points, such as Sam.gov, Charity Navigator, and other related registrations
Attend agency fundraising events and provide support as needed
Other duties as assigned