Grants Manager

VOA Mid-States • Louisville, KY

9d • Onsite

About The Position

The Grants Manager manages and coordinates the full grant life cycle for Volunteers of America Mid-States, combining proposal development, grant management, research, administrative coordination, systems maintenance, and post-award responsibilities. The position identifies and vets funding opportunities; prepares opportunity summaries and presentations; plans, writes, edits, coordinates, validates, and submits competitive proposals; maintains funder portals, grant calendars, files, and tracking systems; and coordinates award review, implementation handoff, programmatic reporting, compliance monitoring, renewals, modifications, and closeout. Working under the direction of the Director of Development and in close partnership with program leadership, Finance, Quality, Compliance, Business Development, and other support departments, the Grants Manager translates organizational priorities and program information into accurate, timely, funder-responsive applications and reliable grant management practices.

Requirements

• Bachelor’s degree in a related field and a minimum of two years of successful grant-writing experience required.
• Demonstrated experience developing clear, persuasive proposals; coordinating detailed submissions; managing multiple deadlines; and maintaining accurate records is required.
• Excellent writing, editing, research, analysis, organization, presentation, time-management, and interpersonal communication skills are required.
• High-level Microsoft Office skills are essential.
• The successful candidate must be able to interpret complex funding guidance, coordinate cross-functional contributors, maintain organized documentation, exercise sound judgment, and remain calm and solutions-focused when priorities, deadlines, or requirements shift.

Nice To Haves

• Experience with federal government proposal development, grant administration, post-award compliance, programmatic reporting, project coordination, and funding research is strongly preferred.
• Experience with Microsoft, grant tracking systems and government or foundation application and reporting portals is preferred.

Responsibilities

• Manage the full grant pipeline, including opportunity research, vetting, prioritization, assignments, internal deadlines, submission status, award decisions, renewals, reporting requirements, and future funding cycles.
• Review and interpret RFPs, NOFOs, application instructions, amendments, FAQs, portal requirements, award notices, and grant agreements; translate requirements into clear work plans, checklists, approvals, and deadlines.
• Lead proposal planning with Program, Finance, and other contributors to confirm project design, target population, service area, staffing, activities, outcomes, timeline, budget needs, match, sustainability, attachments, approvals, and submission method.
• Research, write, edit, coordinate, validate, and submit complete, accurate, persuasive, and funder-responsive proposal packages, including narratives, forms, letters, budgets, attachments, and supporting materials.
• Coordinate financial components with Finance, including budget development, salary and fringe assumptions, indirect costs, match, cost allocation, allowability, financial forms, revenue assumptions, approvals, and budget modifications.
• Maintain grant systems, records, calendars, and portal access, SharePoint, trackers, funder portals, and other approved systems, including onboarding/offboarding access transitions and final submission records.
• Coordinate award review, implementation handoff, kickoff meetings, programmatic reporting, funder requests, clarification responses, site visit preparation, renewals, modifications, closeout, and records retention.
• Monitor grant compliance and implementation risks, including deliverables, performance measures, staffing commitments, partner or subrecipient obligations, match, cost restrictions, required approvals, data quality, acknowledgements, and sustainability concerns; escalate issues promptly.
• Maintain strong working knowledge of VOA Mid-States programs, services, locations, populations served, outcomes, strategic priorities, and organizational documents to strengthen opportunity alignment, application accuracy, and reporting quality.
• Represent VOA Mid-States professionally with funders, consultants, government agencies, partners, program teams, and internal stakeholders; provide accurate pipeline, submission, award, reporting, compliance, and deadline updates to authorized leaders.
• Other duties as assigned.

Benefits

• Health and Wellness Employee Assistance Plans (EAP)
• Health and Wellness Program
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Flexible Spending Account
• Health Spending Account
• Short Term Disability
• MetLife Legal Plans
• Financial Wellbeing
• Competitive Compensation Packages
• Life Insurance (company paid)
• 403b retirement plan with company fund matching
• Employee discounts
• Loan forgiveness options through federal programs (National Health Corp & Public Service Loan Forgiveness)
• All company paid benefits and paid time off effective day one

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level