Grants Manager

Greenwich House • New York, NY

25d • Onsite

About The Position

Greenwich House is seeking a highly organized, proactive, and detail-oriented Grants Manager to support a growing institutional grants portfolio of approximately 40–50 private foundation and government contracts. The role is an operational partner within the Development team, coordinating the day-to-day processes, timelines, deliverables, and systems that support the full grant lifecycle. The Grants Manager works closely with the Director of Institutional Giving, Development, Program, Finance, and Executive Leadership to ensure proposals, contracts, reports, renewals, budgets, and related grant activities are completed accurately and on schedule. The Director of Institutional Giving provides strategic direction, supervision, and mentorship.

The position supports Greenwich House’s health and human services, arts, and education programs. It is an opportunity for a collaborative nonprofit professional to deepen their institutional fundraising experience in a fast-paced, mission-driven environment. The position is onsite at 623 Broadway in New York, NY, with a schedule of 35 hours per week, Monday through Friday, 9:00 AM to 5:00 PM. It is full-time, exempt, and non-union.

Requirements

• 3–5 years of experience in grants management, development, nonprofit administration, project management, or a related field preferred.
• Strong organizational and project management skills, excellent attention to detail, and ability to manage multiple priorities, deadlines, and deliverables.
• Strong written and verbal communication skills and ability to coordinate effectively across Development, Program, Finance, and leadership teams.
• Comfort working with budgets and financial information and tracking grant-related financial requirements and supporting documentation.
• Ability to learn and navigate government grant management systems and online funding portals.
• Ability to work independently and collaborate effectively in a team-oriented environment.
• Interest in learning the programs and operations of a complex, multi-service organization working across health and human services, arts, and education.
• Ability to translate program activities, outcomes, and data into clear funder-facing material.
• Proactive, collaborative approach and genuine interest in Greenwich House’s settlement house mission and the communities it serves.

Nice To Haves

• Experience managing government contracts and/or institutional grants is strongly preferred.
• Grant-writing experience is preferred but not required.
• Experience with a nonprofit development database; Raiser’s Edge experience is a plus.

Responsibilities

• Manage an institutional grants portfolio of approximately 40–50 government contracts and private foundation grants, keeping timelines, deliverables, compliance requirements, and stakeholder communications on track throughout the grant lifecycle.
• Monitor and research government and private foundation funding opportunities, including RFPs, assess alignment with Greenwich House programs and funding priorities, and support leadership in evaluating opportunities using a go/no-go framework.
• Support the development and submission of proposals, letters of inquiry, reports, and renewals, contributing written content as appropriate.
• Partner with Program teams to gather information and data, track benchmarks and progress, troubleshoot grant or contract challenges, and translate program activities, outcomes, and data into funder-facing materials.
• Establish internal deadlines with Program, Finance, Development, and other stakeholders to ensure materials and approvals are received on time and requirements are met.
• Work with Finance and Program teams to develop, monitor, and modify grant program budgets and support financial reporting and forecasting.
• Coordinate post-award grant and contract activities, including amendments, extensions, and budget modifications, with internal stakeholders and funders as needed.
• Maintain accurate and timely prospect, opportunity, application, award, deadline, and grant activity records in Raiser’s Edge, and maintain an institutional giving calendar.
• Maintain current organizational and program materials needed for applications, contracts, and reports, including tax documentation, budgets, program materials, reports, and required leadership signatures and approvals.
• Manage government and foundation grant portals and contract management systems, including PASSport, OCFS, NYSCA, DCLA, and OMH, ensuring submissions, documentation, and updates are accurate and timely.

Benefits

• Medical, dental, and vision insurance.
• 403(b) plan.
• Generous paid time off.
• Other benefits in accordance with applicable plan documents.
• Exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed