Grants Manager

The Transmitter•New York, NY

18d•$90,000 - $110,000•Onsite

About The Position

The Simons Foundation is seeking a Grants Manager to provide comprehensive grant administration for Mathematics and Physical Sciences pre- and post-award activities. The role supervises a grants administrator and manages grant processes from RFA announcement through grant activation, ongoing deliverables, and closeout. The Grants Manager works closely with applicants, grantees, institutional administrators, foundation departments, program staff, and scientific stakeholders. This is a full-time, on-site position based at the Simons Foundation’s New York City offices.

Requirements

Bachelor’s degree.
At least 3 years of work experience in grants administration.
Ability to work independently and manage others.
Ability to balance and complete multiple tasks under deadlines with competing priorities in a fast-paced environment.
Excellent problem-solving skills and ability to proactively anticipate needs.
Ability to adapt to changing needs while maintaining attention to detail.
Flexibility and sound judgment when managing multiple priorities.
Superb Excel and PowerPoint skills.
Strong attention to detail.
Outstanding interpersonal skills, including the ability to work well with and adapt to diverse personalities and communication styles.
Exceptional written and verbal communication skills.
Eagerness to grow with the position as the organization’s needs evolve.

Nice To Haves

Five or more years of grants administration experience is ideal.
Experience at the grants manager level is strongly preferred.
Direct people-management experience is strongly preferred, including delegating tasks and mentoring team members.
Knowledge of SmartSimple or a related award management system is preferred.

Responsibilities

Act as the main point of contact for applicants, grantees, and institutional administrators.
Manage Grants Administrator(s) and serve as the point person for grant-related questions from them.
Liaise with other departments in the foundation.
Work with internal Simons Award Manager support staff on online grants management.
Manage the entire RFA process, from announcement to grant activation.
Facilitate creation of RFA announcements and schedules.
Produce application templates, instructions, and FAQs.
Coordinate with Program Managers on reviews of non-competitive grant applications and renewals.
Review grant budgets, send award letters, and activate grants.
Oversee grant-related compliance reviews, including tax status verification and expenditure responsibility for international grantees.
Conduct grantee due diligence as needed to assess legal compliance and financial and reputational risks.
Create grant deliverable templates, instructions, and FAQs.
Oversee submission and review of grant deliverables, including renewals, supplemental requests, carry forwards, no-cost extensions, changes of institution, and terminations.
Provide second-tier and, in some cases, final review of grant financial statements.
Administer the grant closeout process.
Prepare internal reports as needed, including quarterly grant updates.
Communicate outputs to the Foundation and relevant scientific and grant communities.
Develop training materials and standard operating procedures for the department and portfolio.
Develop innovative solutions and continuously improve grants processes and procedures to streamline workflows and increase efficiency.
Stay abreast of industry trends, best practices, and standards.
Define workflow requirements for the Foundation’s grants management system, Simons Award Manager (SAM), in partnership with program staff for configuration.
Build and maintain strong relationships with relevant internal and external grants stakeholders, especially Scientific Program Directors and Managers.
Perform other duties or tasks as assigned or required.