Grants Manager

Family Health Center•Worcester, MA

3d•$85,000 - $100,000•Hybrid

About The Position

The Grants Manager shares responsibility for Family Health Center of Worcester’s grants portfolio, leading grant development and writing as well as post-award administration for an assigned portfolio of approximately 15–20 government and private grants and selected contracts through award closeout. Working with program leaders and staff across the organization, the manager develops proposals and supports effective, compliant management of funded work. The role combines writing and project management with cross-department coordination of financial, operational, and reporting requirements. This is a full-time hybrid position requiring at least two days per week in the Worcester, Massachusetts office. Family Health Center of Worcester is a Federally Qualified Community Health Center serving more than 30,000 patients annually in over 80 languages. The manager identifies and evaluates funding opportunities; helps determine strategic fit, readiness, resource requirements, compliance obligations, and sustainability; and leads proposal development and funder relationship activities. The position coordinates award launch, interpretation of award terms, reporting, compliance, monitoring, financial management, and closeout. It also maintains grant records and contributes to improving grant management systems and cross-functional coordination.

Requirements

Bachelor’s degree in public health, public administration, business, communications, finance, nonprofit management, or a related field.
At least five years of relevant experience in grant development, grant writing, grants administration, contract management, or a closely related function, demonstrating substantial responsibility across multiple phases of the grant lifecycle.
Demonstrated ability to develop competitive grant proposals and manage funded awards from government agencies, foundations, corporations, or other institutional funders.
Knowledge of common grant and contract requirements, compliance practices, budget development, financial monitoring, reporting, amendments, renewals, and closeout.
Excellent writing, editing, proofreading, research, and analytical skills.
Strong project and time management skills, including the ability to manage concurrent deadlines and participate in cross-functional workstreams.
Ability to interpret funder regulations and award terms and translate them into clear operational guidance for internal stakeholders.
Ability to work independently and collaboratively with program staff, organizational leadership, Finance, Human Resources, external partners, and funders.
Strong interpersonal skills and ability to coordinate work across departments with clarity, diplomacy, and accountability.
Proficiency with Microsoft Office, grant and donor databases, and project tracking systems such as Microsoft Planner.
High level of discretion and confidentiality, including adherence to HIPAA requirements and the Association of Fundraising Professionals Code of Ethics.
Commitment to diversity, equity, and inclusion for patients and staff, and to the mission of Family Health Center of Worcester.

Nice To Haves

Master’s degree.
Experience in a health care, Federally Qualified Health Center, or nonprofit setting.

Responsibilities

Manage an assigned portfolio of approximately 15–20 federal, state, and private foundation grants and selected contracts throughout the full lifecycle, from prospect identification and proposal development through closeout.
Identify, research, evaluate, and prioritize funding opportunities aligned with organizational goals.
Participate in grant strategy and facilitate internal vetting of funding opportunities, advising on strategic fit, readiness, resource requirements, compliance obligations, and sustainability.
Manage the Award Research and Qualification process, including improving opportunity vetting and intake of funding needs.
Lead development of proposals, letters of inquiry, and related materials.
Develop and manage proposal workplans, coordinate staff contributions, and collaborate with Finance and program teams on budgets, budget narratives, staffing plans, sustainability plans, and other application components.
Gather and analyze research, program data, outcomes, needs assessments, case statements, and supporting documentation for proposals.
Ensure applications meet funder requirements, industry standards, and applicable compliance requirements and are submitted on time.
Build and maintain relationships with funders, program officers, and external partners, serving as a primary or delegated contact for assigned opportunities and awards.
Coordinate post-award review and launch, translating funder terms, approved budgets, deliverables, staffing commitments, and reporting requirements into internal guidance and workplans.
Communicate with program and administrative partners to monitor implementation, identify risks or delays, and support resolution of grant-related issues.
Lead preparation and submission of programmatic reports, aligning results, performance data, budgets, staffing, and funder requirements.
Collaborate with programmatic grant managers on preparation for and participation in funder site visits, monitoring activities, and audits, and support follow-up actions.
Coordinate grant-related contracts, reports, applications, and other documents for internal review, signature, and submission.
Work with Finance and program leadership to monitor grant budgets, expenditures, projections, and fiscal performance.
Coordinate spend-down strategies, budget amendments, and multi-year budget planning.
Manage the Grant-Funded Staffing process to align accounting and payroll records.
Advise program managers and organizational leadership on budget, staffing, compliance, and operational implications of awards, renewals, amendments, and expirations.
Maintain accurate and current records for prospects, submissions, awards, contracts, communications, deadlines, reports, and related documents in Bloomerang and other tracking systems.
Contribute to the design, documentation, and continuous improvement of grant management systems.
Collaborate with Development colleagues on funder communications, stewardship, site visits, and related institutional relationship activities.
Provide cross-coverage and support for other grant portfolios and organizational funding priorities as needed.