Grants Manager

Town of Fort Myers Beach Florida • Fort Myers Beach, FL

18d

About The Position

The Town of Fort Myers Beach is hiring a Grants Manager to administer municipal projects funded in whole or in part by federal, state, county, and other grant sources. Under the direction of the Finance Director, the role manages the full grant lifecycle, from researching funding opportunities and supporting applications through award acceptance, project implementation, reimbursement, closeout, and post-closeout compliance. Projects may cover capital improvements, infrastructure, facility renovations, resilience and hazard mitigation, disaster recovery, and community development, including programs such as CDBG, CDBG-DR, FEMA programs, other HUD programs, and Lee County Tourist Development Council funding.

The Grants Manager coordinates grant scope, schedules, budgets, procurement, contracts, consultants, and contractors, and administers compliance requirements, including the Uniform Guidance (2 CFR Part 200). The position partners with department directors, who manage the technical delivery of their projects, and works with the Finance Director, Grants Accountant, Town Administration, funding agencies, and other staff to ensure projects remain compliant, appropriately documented, and eligible for funding and reimbursement. The position also supports emergency preparedness and disaster recovery grant administration. The role has no supervisory responsibilities, but provides guidance on grant compliance and functional direction to consultants, contractors, and subrecipients.

A bachelor's degree in a specified or closely related field and at least three years of relevant grant experience are required. HUD CDBG, CDBG-DR, or FEMA program experience and professional certifications are preferred. The Town offers a benefits package that includes health coverage, employer-paid life insurance, disability coverage, gym reimbursement, paid leave and holidays, and a pension plan with employer contributions. Employment is contingent upon pre-employment drug screening and general background verification.

Requirements

• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Finance, Accounting, Economics, Construction Management, or a closely related field, or an equivalent combination of education, training, and experience.
• At least three years of progressively responsible experience working with grant agencies and/or implementing regulated federal, state, and local grant programs.
• Valid Florida Driver License with applicable endorsements, or ability to obtain one within 30 days of hire or promotion.
• Knowledge of federal, state, and local grant administration requirements, including Uniform Guidance (2 CFR Part 200), cost principles, and Single Audit requirements.
• Knowledge of HUD CDBG and CDBG-DR regulations, environmental review, procurement standards, labor standards, BABA, income eligibility, and civil rights compliance.
• Knowledge of FEMA Public Assistance, Hazard Mitigation, and other applicable post-disaster recovery funding programs.
• Knowledge of grant funding sources and research methods; program income, match, and revenue rules; Consolidated Plan and Action Plan preparation; and community needs assessment processes.
• Knowledge of project management, public procurement, contract administration, governmental budgeting and accounting, subrecipient monitoring, Florida public-records law, and grant records-retention requirements.
• Ability to manage multiple concurrent agreements, projects, budgets, and deadlines; prepare accurate reports, workplans, Council materials, and grant documentation; and perform financial and statistical calculations.
• Ability to negotiate and administer agreements, communicate effectively, monitor compliance, and develop corrective action plans.
• Ability to interpret and explain complex grant regulations and policies, exercise sound judgment, coordinate across departments without supervisory authority, prioritize competing work, and verify financial and project documentation.
• Ability to maintain accurate and confidential records, conduct field inspections and site visits, and work flexible or irregular hours during emergency activations or disaster recovery when required.
• Ability to operate a vehicle to travel between project sites, meetings, and Town facilities.
• Physical ability to frequently sit, stand, and walk; use hands to handle and operate a keyboard; walk on uneven or unfinished terrain; regularly lift or carry up to 25 pounds and occasionally up to 50 pounds.
• Ability to work in office and outdoor or field environments, including varied weather, active construction sites, and conditions involving hazards, noise, dust, uneven surfaces, or post-disaster conditions.
• Sensory and communication abilities including sound, visual, color, and depth perception and oral communication.
• Successful completion of pre-employment drug screening and general background verification is required.

Nice To Haves

• Experience in a governmental environment.
• Experience with HUD CDBG, CDBG-DR, or FEMA-funded programs.
• Project Management Professional (PMP), Certified Grants Management Specialist (CGMS), Grant Professional Certified (GPC), or HUD-related program certification.
• Experience researching funding opportunities and supporting grant applications.

Responsibilities

• Research and monitor grant funding opportunities; share relevant opportunities with departments and assess eligibility, match requirements, and administrative capacity.
• Assist with grant applications, including narratives, budgets, cost estimates, and supporting documentation, and coordinate with departments and grant consultants.
• Prepare or assist with Council agenda items, resolutions, ordinances, budget amendments, and agreements related to grant applications and awards.
• Serve as the grants liaison to department directors and coordinate grant implementation across Town departments, Finance, Administration, funding agencies, and other staff.
• Prepare compliant scopes of work, schedules, deliverables, budgets, and detailed workplans for grant agreements; monitor progress and provide technical assistance.
• Coordinate procurement for grant-funded projects to ensure compliance with federal, agency, and Town requirements.
• Coordinate with contractors and consultants, conduct field visits, and oversee contract terms, timelines, pay applications, invoices, change orders, and compliance.
• Monitor award terms, conditions, budgets, and performance periods; prepare requests for scope changes, budget modifications, and time extensions.
• Administer applicable federal cross-cutting requirements, including environmental review, labor standards, Section 3, BABA, relocation, fair housing and civil rights, and duplication-of-benefits requirements.
• Monitor subrecipients and partners, ensure program compliance, and oversee corrective action plans.
• Maintain grant files and a Town-wide tracking system for award amounts, status, deadlines, expenditures, and reporting dates.
• Coordinate with the Grants Accountant on grant requirements, match, program income and other revenue, expenditure allowability, and reimbursement documentation.
• Collect supporting documents and prepare complete reimbursement packages for Finance Director and/or Grants Accountant review and submission.
• Assist with year-end grant reconciliation, SEFA/SESFA preparation, Single Audit requests, and funding-agency monitoring visits.
• Develop and recommend grant administration policies, procedures, checklists, and internal controls; maintain a resource library of funding sources, templates, and prior applications.
• Submit required progress, financial, and performance reports to funding agencies and Town stakeholders.
• Oversee grant program completion and closeout, including final records, pay requests, deliverables, and post-closeout compliance plans.
• Assist with HUD planning documents, including the Consolidated Plan, annual Action Plan, CDBG-DR Action Plan amendments, or Town input into County and State plans.
• Support emergency preparedness, disaster recovery, and post-disaster grant administration, including FEMA Public Assistance and Hazard Mitigation Grant Program documentation and coordination.
• Provide assistance and guidance to Town departments, grant applicants, and recipients during program operation and closeout.
• Stay current on grant regulations and industry practices through professional reading, conferences, and training.
• Use standard office and field equipment and software; maintain effective working relationships and regular attendance; attend meetings, training, and events that may include evening Town Council meetings.
• Perform other job-related duties as assigned.
• When assigned during emergencies, report and perform duties as directed before, during, and after the event, potentially on irregular schedules and extended hours.

Benefits

• Comprehensive health insurance with low deductibles and annual maximums; the Town covers 100% of employee premiums and 50% of dependent premiums.
• Employer-paid life insurance.
• Short- and long-term disability coverage.
• Gym membership reimbursement.
• Paid leave accrued monthly, plus annual sick leave and a birthday benefit.
• 14 paid holidays.
• 401(a)/457(b) pension plan with immediate vesting and employer contributions.
• Supportive, team-oriented environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level