Grants Manager (Pre-Award) – Remote

Vanderbilt University Medical Center

20h • Remote

About The Position

A Grants Manager (GM) is part of the Office of Sponsored Programs-Pre-Award Shared Resource Service delivery team (OSP-SRS) at Vanderbilt University Medical Center (VUMC). The OSP-SRS's mission is to provide excellent customer service to the VUMC research community for frontline proposal and selected award management activities. This role operates in a high-volume, deadline-driven, fast-paced, and dynamic team environment. The OSP-SRS is comprised of professionals structured into three teams, each with expertise focused on achieving departmental goals by providing services and support to an assigned portfolio, involving duties of a complex and confidential nature. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. VUMC is committed to an environment where everyone has the chance to thrive and where uniqueness is sought and celebrated.

Requirements

• Experience in research administration, including pre-award grants management within an academic or research setting
• 3+ years of experience preparing, coordinating, and submitting grant proposals to external sponsors
• Strong written communication skills, with the ability to draft and edit proposal materials, budget justifications, and reports
• Experience developing grant budgets and monitoring sponsored project spending for compliance and accuracy
• Exceptional attention to detail and ability to ensure completeness, accuracy, and adherence to sponsor and institutional requirements
• Strong work ethic with the ability to manage multiple deadlines and priorities in a high-volume environment
• Excellent interpersonal, communication, and collaboration skills; ability to work effectively as part of a team
• Proven ability to serve as a knowledgeable and responsive resource for faculty, providing high-touch support throughout the grant lifecycle
• Comfort working in a multifaceted central office environment, interfacing with departments, faculty, and institutional stakeholders across the organization
• Bachelor's degree

Responsibilities

• Monitor and understand funding mechanisms to assist PIs in determining requirements, deadlines, and time management for responses to PAs/RFAs or general application submissions in a proactive manner
• Coordinate multiple applications under absolute deadlines
• Prepare proposals within parameters of sponsored research guidelines
• Oversee and communicate submission process; resolve issues relating to proposal preparation and submittal of grant and contract activity
• In collaboration with PI, develop, prepare, revise, and finalize project budgets, and assist with budget justifications
• Serve as a collaborative, professional liaison and active partner between PI, research groups, and other departmental staff related to grant or contract submissions
• Assemble documents in required electronic formats within application tools prior to submission
• Assist PI with electronic submission process
• Prepare other support and various ancillary data/documentation as required throughout the grant life cycle
• Responsible for processing annual progress reports (RPPR’s) for review through the necessary channels for central office review and submission (NIH Commons, Coeus, PEER)
• In collaboration with PI, following the terms and conditions, monitor and identify the need and take immediate action to process any required prior approval documentation through the appropriate teams/channels for review and submission to the sponsoring agency
• Keep abreast of new/updated internal/external policies, procedures, deadlines, and timeframes by working closely with central administrative offices. Communicates such updates to faculty and research staff
• Attend educational training offered by the Office of Sponsored Programs, Learning and Development, as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates)
• Advise on issues requiring specific grant administration expertise
• Serve as a frontline resource on subject area to principal investigator and research staff

Benefits

• Comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees