Grants Management Specialist

Federal Emergency Management Agency•Oakland, CA

10d

About The Position

The Grants Management Specialist serves in FEMA’s Hazard Mitigation Assistance Branch, Mitigation Division, Region 9, managing mitigation grant awards across the grant life cycle. The role includes reviewing applications and supporting documents, processing awards and amendments, monitoring recipient performance and compliance, and overseeing reporting and closeout. The specialist provides technical assistance to grant recipients and stakeholders, including State, local, Tribal, and territorial partners, on mitigation grant requirements and grants management practices. The position supports FEMA’s emergency management mission. Employees may be recalled at any time for emergency operations, which can involve irregular hours, work away from the official duty station, extensive travel with little advance notice, and deployment to physically austere or operationally challenging locations. The selected employee must attend a three-week in-person training course in Emmitsburg, Maryland, within six months of onboarding.

Requirements

Be a U.S. citizen.
Successfully pass and maintain a Public Trust - High Risk background investigation.
Register for Selective Service, if applicable.
Current federal employees must meet time-in-grade requirements.
Be able to obtain and maintain a Government credit card.
Be able to deploy with little or no advance notice to anywhere in the United States and its territories for an extended period.
Have one full year of specialized experience equivalent to at least the GS-11 level: administering funding assistance for infrastructure, mitigation, or community-resilience projects; reviewing grant and project documentation for compliance with applicable regulations, program requirements, eligibility standards, budget requirements, or award terms and conditions; and analyzing grants-management processes and operational issues to identify efficiencies and recommend improvements.
Attend a three-week, in-person training course in Emmitsburg, Maryland, within six months of onboarding.
There is no educational substitution for the experience qualifications.

Responsibilities

Manage assigned mitigation grant awards throughout the grant life cycle, including application review, award processing, amendments, monitoring, reporting, and closeout.
Review project applications and supporting documentation for compliance with hazard mitigation regulations, program requirements, eligibility criteria, and budget reasonableness.
Monitor recipient performance and compliance by reviewing financial and performance reports, identifying issues or risks, following up on corrective actions, and ensuring award terms and Federal requirements are met.
Prepare and process grant actions and related documentation, including award packages, agreement articles, special conditions, obligating documents, amendments, extensions, de-obligations, and closeout materials.
Provide technical assistance and guidance to grant recipients and stakeholders, including State, local, Tribal, and territorial partners, on mitigation grant requirements, reporting, monitoring, closeout, and grants management best practices.