Telework US Government Grants Management Specialist / Grants Support Specialist
About The Position
Arcetyp LLC is seeking a Grants Management Specialist / Grants Support Specialist to support a US Federal Government client. This role provides administrative, analytical, and technical support for the full federal grants lifecycle, specifically for the Institute of Museum and Library Services (IMLS) programs. The position involves working within the Electronic Grants Management System (eGMS) and assisting Government staff with various stages of the grant process, including pre-award, award processing, post-award monitoring, reporting, and general grants administration. This role operates in accordance with 2 CFR 200, IMLS policy, and federal regulations, supporting federal personnel without performing inherently governmental functions or making final grant determinations. All work is performed remotely via telework.
Requirements
- Minimum of two (2) years of experience supporting federal grants management operations pursuant to 2 CFR 200.
- Experience supporting pre-award, post-award, monitoring, compliance, or grants administration activities for a federal agency or federally funded grant program.
- Experience using electronic grants management systems such as eGMS or similar grant lifecycle management platforms.
- Strong experience with Microsoft Office 365 applications, including Excel, Teams, Outlook, OneDrive, and Word.
- Experience using Adobe Acrobat Pro and handling complex PDF documentation.
- Strong analytical, organizational, and data management skills with high attention to detail.
- Ability to independently manage workload priorities, meet deadlines, and operate effectively in a remote work environment.
- Strong written and verbal communication skills.
- Ability to handle sensitive information in accordance with federal privacy and confidentiality requirements.
Nice To Haves
- Experience supporting museum, library, tribal, arts, humanities, education, or cultural grant programs.
- Familiarity with grants administration processes and federal discretionary grant programs.
- Bachelor of Library Science or Master of Library Science, museum studies background, or tribal program experience, depending on assigned grant portfolio.
- Experience preparing reports, dashboards, and grant workload metrics.
- Experience supporting peer review or federal grant panel operations.
Responsibilities
- Conduct administrative completeness reviews of grant applications and supporting documentation.
- Review grant application materials including budgets, attachments, strategic plans, narratives, and supporting forms for completeness and administrative compliance.
- Enter, validate, update, and maintain grant application and award data within eGMS and related tracking systems.
- Prepare draft eligibility analyses, budget reviews, and administrative findings for Government review and approval.
- Support peer review activities by assisting with panel setup, reviewer coordination, reviewer troubleshooting, and preparation of panel materials.
- Prepare spreadsheets, datasets, reports, dashboards, and visualizations supporting grant program management and funding decision processes.
- Review interim and final performance reports and document administrative findings, compliance concerns, and monitoring observations.
- Track grantee reporting requirements, overdue submissions, and administrative actions.
- Prepare draft correspondence, outreach communications, monitoring templates, and status reports for Government review.
- Process administrative grant change requests, personnel updates, and grant file maintenance activities.
- Support grants monitoring and closeout activities while maintaining detailed tracking logs and audit-ready documentation.
- Identify data inconsistencies, anomalies, and missing information and recommend corrective actions.
- Assist with preparation of Section 508-compliant documents and materials for public posting.
- Maintain confidentiality and properly safeguard sensitive but unclassified grant information and personally identifiable information (PII).
- Participate in required security, confidentiality, privacy, and grants management training.
- Provide weekly status updates and support monthly workload and SLA reporting requirements.
Benefits
- Compensation and benefits package for full-time salaried employees.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
