Grants Financial Analyst II (Remote) - Department of Medicine

Washington University in St. Louis

1d • Remote

About The Position

Performs post-award activities with moderate supervision. May assist with pre-award activities with supervision/oversight. This role acts as a liaison to accounting departments to resolve accounting issues and manage the year-end process. It involves tracking and maintaining an online database of grants, providing fund management and budgetary changes to PIs, and approving purchasing documents. The analyst will update and forecast grant expenditures, ensure timely implementation of contracts and subcontracts, and create/process correspondence with granting agencies. They will also obtain signatures for grant financial status reports, monitor subaward invoices, coordinate support for grant-related information, and be responsible for grant account closure, including submitting final progress reports and invention statements. Additionally, the role assists with day-to-day management of departmental grant financial operations and may support pre-award activities such as proposal submission coordination, budget development, Other Support document monitoring, and tracking report due dates. The position also involves maintaining knowledge of regulatory compliance and agency/university guidelines, and recording/reporting on proposal and award history.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)

Nice To Haves

• Knowledge of SUBS system.
• Knowledge of agency guidelines.
• Accounts Processing
• Adobe Acrobat
• Analytical Thinking
• Computerized Accounting
• Grant Administration
• Grants Accounting
• Interpersonal Communication
• Microsoft Excel
• Microsoft Office
• Microsoft Word
• Oral Communications
• Workday Software
• Written Communication

Responsibilities

• Act as liaison to accounting departments to resolve accounting issues and manage year-end process.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Updates and forecasts grant expenditures for faculty grant portfolios.
• Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
• Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Monitors invoices for outgoing subawards.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
• Responsible for closure of grant accounts.
• Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Assists with the day-to-day management of departmental grant financial operations, including but not limited to accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting and analysis.
• May assist with pre-award activities including: Coordination of proposal submission, including gathering of all materials from collaborating researchers and teams, Coordination and development of proposal budgets and justifications, Monitoring and adjusting Other Support documents, Tracking report due dates and coordinating on-time submission of all materials needed, Maintaining knowledge of regulatory compliance and agency/university guidelines, Recording and reporting on proposal and award history.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level