Grants Development Manager (HEA) - Grants Administrator - Office of Grants and Research

City University of New York•New York, NY

33d

About The Position

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master's Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school's mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York's medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body. Under the supervision of the Director of Research Programs, the Grants Administrator will focus primarily on pre-award activities to support faculty and researchers in preparing and submitting competitive grant applications, with a strong emphasis on NIH proposals. The role requires expert knowledge of funding mechanisms, primarily NIH but also other federal agencies, along with state, city, CUNY, and private sponsor requirements, plus proficiency in electronic submission systems such as Cayuse S2S, Grants.gov, ASSIST, and other sponsor specific portals.

Requirements

Bachelor's degree and six years' related experience required.

Nice To Haves

Master's degree from an accredited institution.
Certified Research Administrator (CRA) credential.
Extensive pre-award experience with NIH funding (R series, K series, U series, and training grants).
Proficiency in Cayuse S2S and other electronic submission systems.
Familiarity with NIH ASSIST and other agency specific portals.
Knowledge of federal regulations (e.g., 2 CFR 200) and NIH Grants Policy Statement.
Experience working with MS Excel, Word, and Adobe Acrobat.
Strong organizational skills and the ability to manage multiple deadlines.
Excellent communication skills for working with faculty, staff, and external sponsors.

Responsibilities

Pre-Award Leadership: Serve as the primary resource for faculty on all aspects of application development, ensuring proposals are compliant, competitive, and submitted on time.
Guideline Interpretation: Review and interpret sponsor guidelines (especially NIH) to confirm eligibility, identify submission requirements, and communicate critical information to investigators.
Budget Development: Collaborate with PIs to develop detailed budgets and justifications that align with sponsor policies, requirements, and institutional guidelines.
System Expertise: Manage all proposal submissions through Cayuse S2S, ensuring successful validation and transmission to external funding agencies.
Document Management: Coordinate the collection, review, and formatting of application components, including biosketches, other support, facilities and resources, and budget justifications, to ensure compliance with sponsor requirements, especially NIH.
Just in Time (JIT) Management: Coordinate and submit JIT requests, including updated other support, certifications, and compliance documents, ensuring timely response to sponsor requests.
Compliance Coordination: Ensure adherence to institutional, CUNY, RFCUNY, and sponsor policies regarding F&A rates, human subjects, vertebrate animals, data sharing, and other pre-award compliance areas.
Training and Guidance: Provide training to faculty and staff on NIH proposal preparation, Cayuse navigation, finding funding on Pivot, and updates to federal policies.
Liaison Role: Communicate with agency officials regarding any submission guideline queries and respond to requests.
Post Award Support: Provide limited post award support, including assistance with account management through RFCUNY, subcontract review, onboarding, purchasing/accounts payable, and travel processes as needed.

Benefits

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

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