Grants Administrator

Albert Einstein College of Medicine•Bronx, NY

2d•$85,000 - $90,000

About The Position

About Us The Department of Psychiatry and Behavioral Sciences is seeking a candidate to support the research infrastructure within Psychiatry Research Institute at Montefiore Einstein (PRIME), who has previous Administrator experience within a Clinical or Medical Department setting and can provide high-level administrative and grant support to the research faculty and the Director of Grants and Program Administration. The ideal candidate will also be able to provide support to the Director of Grants and Program Administration through grants management, personnel management and procurement management related tasks. POSITION RESPONSIBILITIES Pre-Award Work directly with PIs to prepare proposal submissions, including solicitation review and budget development. Work with the Office of Grants Support to ensure submission of compliant proposal applications to both Industry and Federal sponsors in various systems. Advise Principal Investigators on federal, agency, and foundation guidelines and policy changes pertaining to grant applications. Advise faculty of funding opportunities. Provide support on JIT requests to PIs Compiles and maintains detailed reports on active and pending grants Post-Award Submit and/or provide grant information for RPPRs Submit research agreements and contracts to the appropriate office for processing. Reconcile grant and non-sponsored accounts and review spending to ensure allowable and compliant spending Provide high-level management of project-related budgets in conjunction with the PRIME Director. Work with PI on IRB Studies and Protocols and serve as an administrative liaison to IRB Offices. Participate in IRB submissions, amendments, and related documentation Work with Research Finance and the PRIME Director on grant closeout activities. Procurement and Purchasing Management Submit and/or Approve Requisitions, POs, and Invoices Coordinate Contractor/Consultant and Vendor Agreements, Invoices and Payments Process intercharge expenses (Montefiore to Einstein) through POs and LOAs Appointments & Time Coordinate appointment updates (extensions, terminations, salary increases, etc.) Process salary updates and funding allocations via LRDs and EPAFs Approve timesheets for Department's biweekly and semi-monthly timesheets PRIME Program Support Coordinate monthly investigator meetings Support planning for PRIME Research Day and other program events QUALIFICATIONS Education: Bachelor's Degree in business, finance or other related field is required Skills and Competencies: Minimum 3 years prior related experience in the pre- and/or post award function. Experience in grant and contract financial management in a research environment is strongly preferred. Strong oral and written communications; ability to work with staff and faculty at all levels. Preferred Qualifications Ability to multitask and identify shifting priorities and deadlines. Proficient in Microsoft Office, including the ability to create formula-driven spreadsheets in Excel. Previous Administrative experience with Human Subject Research Support. Minimum Salary Range USD $85,000.00/Yr. Maximum Salary Range USD $90,000.00/Yr.

Requirements

Bachelor's Degree in business, finance or other related field is required
Minimum 3 years prior related experience in the pre- and/or post award function.
Experience in grant and contract financial management in a research environment is strongly preferred.
Strong oral and written communications; ability to work with staff and faculty at all levels.

Nice To Haves

Ability to multitask and identify shifting priorities and deadlines.
Proficient in Microsoft Office, including the ability to create formula-driven spreadsheets in Excel.
Previous Administrative experience with Human Subject Research Support.

Responsibilities

Work directly with PIs to prepare proposal submissions, including solicitation review and budget development.
Work with the Office of Grants Support to ensure submission of compliant proposal applications to both Industry and Federal sponsors in various systems.
Advise Principal Investigators on federal, agency, and foundation guidelines and policy changes pertaining to grant applications.
Advise faculty of funding opportunities.
Provide support on JIT requests to PIs
Compiles and maintains detailed reports on active and pending grants
Submit and/or provide grant information for RPPRs
Submit research agreements and contracts to the appropriate office for processing.
Reconcile grant and non-sponsored accounts and review spending to ensure allowable and compliant spending
Provide high-level management of project-related budgets in conjunction with the PRIME Director.
Work with PI on IRB Studies and Protocols and serve as an administrative liaison to IRB Offices.
Participate in IRB submissions, amendments, and related documentation
Work with Research Finance and the PRIME Director on grant closeout activities.
Submit and/or Approve Requisitions, POs, and Invoices
Coordinate Contractor/Consultant and Vendor Agreements, Invoices and Payments
Process intercharge expenses (Montefiore to Einstein) through POs and LOAs
Coordinate appointment updates (extensions, terminations, salary increases, etc.)
Process salary updates and funding allocations via LRDs and EPAFs
Approve timesheets for Department's biweekly and semi-monthly timesheets
Coordinate monthly investigator meetings
Support planning for PRIME Research Day and other program events