Grants & Contracts Specialist - Office of the Associate Dean for Research

University of Texas at Austin

1d•$60,000 - $65,000•Hybrid

About The Position

This position will provide both pre- and post-award grants and contracts services to various principal investigators within the Office of the Associate Dean for Research at the School for Social Work. The role involves managing budgeting, contract compliance, financial reporting, and business operations for research and training accounts. It also includes coordinating with the Office of Sponsored Projects (OSP) on billing and financial matters, monitoring expenditures, and assisting with grant proposal development and submission. The specialist will also coordinate the submission and processing of contracts and subcontracts.

Requirements

Bachelor's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in the preparation, processing, and negotiation of research grant and contract proposals.
Ability to work in a fast-paced, high-volume, deadline driven research office.
Excellent verbal and written communication skills.
Excellent time-management skills.
Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Values the contributions of others in the work environment.
Ability to work with faculty, staff, and students from various backgrounds.
Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.
Ability to work remotely within the state of Texas.

Nice To Haves

Master's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in managing research accounts in a university setting.
Experience with account management at UT-Austin, including knowledge of DEFINE, Workday, Research Management System (RMS) and University of Texas Research Management System (UTRMS), Financial Resource Management System (FRMS), Point Plus, Zoom and Cognos.
One year of supervisory experience.
Experience submitting grant proposals and processing contracts.
Experience in Pre-Award Grant processing.
Certified Research Administrator.
Advanced experience with Excel.

Responsibilities

Manage budgeting, contract compliance, financial reporting, and business operations for research and training accounts within the School of Social Work.
Coordinate with the Office of Sponsored Projects (OSP) on billing and other post-award financial matters.
Coordinate, monitor, and review account expenditures.
Answer inquiries regarding account balances, salary projections, and allowable purchases.
Support the development and submission of competitive grant proposals.
Assist with budget preparation, proposal narratives, document uploads, and review of sponsor and university requirements to ensure timely and compliant submissions.
Coordinate the submission and processing of contracts and subcontracts through the Office of Sponsored Projects (OSP), including amendments, renewals, and associated documentation.
Other duties as assigned.