Grants & Contracts Specialist I

Children’s Hospital of Philadelphia•Philadelphia, PA

4d•$61,360 - $78,230•Onsite

About The Position

Responsible for administration of various incoming and outgoing agreements under sponsored projects. Assist in generating and tracking all types of agreements (sub-awards, professional services agreements (PSAs), outgoing consulting agreements (OCAs) etc.) and modifications to and from organizations under various funding agencies. Under supervision, issue and accept various agreements and modifications. Maintain a strong customer-service oriented environment. Assist in implementing polices and standard operating procedures to ensure compliance with sponsor rules and regulations as it relates to sub-awards. Assist in providing formal and informal training to departmental employees, investigators, and staff on internal and external systems, operations, and processes.

Requirements

Bachelor's Degree - Required
At least one (1) year experience in contract review and administration. Required

Nice To Haves

At least one (1) year providing sponsored project management services on NIH and other federally funded grants. Preferred
Administering agreements. Preferred
Financial management experience. Preferred
Experience in academic, research, or hospital/healthcare environment. Preferred
Demonstration of success in a front-line service-oriented position, involving extensive customer contact and relationship building
Basic knowledge of policies and regulations governing federal funding and accompanying compliance issues
Knowledge of principles of grantsmanship/contract management and sponsor proposal and award policies and procedures (particularly those of the NIH)
Ability, especially under pressure, to be professional, courteous, and tactful in dealing with investigators, administrative staff, funding agency contacts, prime and sub-awardee organizational representatives.
With assistant from GCS Manager or GCS II, ability to establish clear priorities and multi-task in a high-volume setting responsive to externally generated deadlines
Ability to work with minimum direction and guidance within a service-team environment
Ability to meet multiple deadlines in a fast-paced academic environment
Excellent computer skills, particularly word processing and spreadsheet software (Microsoft Word and Excel)
Basic proficiency in pre-award databases
Experience in and knowledge of the management of NIH grants and other sponsored projects funding
Solid skills in distilling complex compliance issues so they are understandable to the lay audience
Effective verbal and written communication skills due to interaction with investigators, Department Heads, and regulatory agencies.
Solid customer-service skills, and in conjunction with guidance from manager, work to find and implement creative, compliant solutions to satisfy customer needs
Certified Research Administrator (CRA) - Research Administrators Certification Council (RACC) - upon hire - Preferred

Responsibilities

Responsible for institutional oversight of various incoming and outgoing agreements (sub-award, PSA, etc.) under sponsored projects for assigned Divisions, Departments and Programs.
Coordinate administrative aspects of sub-awards under sponsored projects.
Liaise with other departments across the institution, as necessary, on the administrative aspects of sub-awards.
Understand the landscape of each investigator's sponsored projects funding, their collaborations inside and outside CHOP, and the overall funding situation of the assigned portfolio.
Maintain records for proposals, incoming and outgoing subawards, just in time requests, and all other aspects of sub-award administration.
With assistance, ensure that agreements and modifications to subaward or outgoing consulting agreement reflect sponsor guidelines and institutional interest and policies.
Maintain up-to-date information including entering sub-award data, transitioning through various states, and setting deadlines for progress and final reports.
For small departments and with supervision, issue, negotiate, and accept various agreements and modifications.
Assist in the preparation of subawards, PSAs, and OCAs.
Facilitate negotiation of all subawards and modifications.
Assist investigators and departments in communicating with prime or sub organization, collaborators, and others about the conduct of subawards, PSAs, and OCAs.
Maintain strong customer-service environment.
Work as a team with colleagues across the Research Institute to provide seamless service to investigators.
Develop professional relationships with principal investigators, technical staff, division administrators, etc…
Assist in covering portfolios when team members are out of the office.
Refer customers to knowledge experts in other departments when appropriate.
Engage in professional development and take advantage of educational opportunities.
Manage subaward team general email address and phone line.
Ensure partner organization contacts are up-to-date.
Assist in adding new contacts or organizations as needed.
Explain importance of compliance to CHOP as a whole and consequences for the hospital for non-compliance by individual investigators and staff.
Provide institutional oversight on subcontract acceptance, subcontract issuance, etc.
Follow CHOP policies such as Subrecipient Monitoring, Conflict of Interest, Principal Investigator Eligibility, Cost Sharing, Indirect Cost Waiver, Program Income, etc.
Guide investigators and staff on what is compliant, what is acceptable, and is appropriate, while at the same time support the scientific program to its fullest extent.
Contribute to the development of policies and procedures, education and training programs, enhancement of our electronic research administration system, [eSPA], etc.
Participate in institutional initiatives related to process improvement.
Provide formal/informal training to departmental employees, investigators, and staff on internal and external systems, operations, and processes.
Other duties as assigned. Occasionally will be required to work beyond regular daily business hours to meet deadline requirements.