Grants & Contracts Finance Specialist, Pre-Award - SEAS
About The Position
The School of Engineering and Applied Science at the University of Virginia seeks candidates to support the operations of SEAS Research Administration within the Dean's Office as a Grants and Contracts Finance Specialist supporting the Pre-Award team. This position will work closely with various stakeholders across the University and the School to provide high quality customer service for research faculty and staff. The Finance Specialist will be responsible for assisting in the proposal development and submission process for Engineering research faculty, staff, and students, and help the Pre-Award Office in managing research funds throughout the School. The ideal candidate will be able to work collaboratively in a team unit, as well independently with minimal supervision. They should possess effective communication skills (both orally and in writing), and be able to interact professionally with faculty and staff. They will be adaptable and a quick learner, exhibiting strong attention to detail, analytical acumen, intellectual curiosity, and creativity.
Requirements
- Bachelor's degree required. An associate's degree and at least two years of relevant experience may be considered in lieu of the required degree.
- None (minimum experience)
- Primarily a sedentary job involving extensive use of desktop computers.
- Occasionally requires traveling some distance to attend meetings and programs.
Nice To Haves
- Bachelor's degree in finance, accounting, or other similar administrative and/or data-focused fields of study.
- Previous relevant work experience.
- Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
- Familiarity with Huron, ResearchUVA, and/or Workday Finance.
Responsibilities
- Prepare and maintain Current & Pending files and other standard documents
- Assist with the development of proposal budgets and budget justifications
- Assist with preparation of Cover Letters, Letters of Intent, and other pre-proposal documents for proposal submissions
- Assist with preparation and submission of entry-level proposals in various federal, non-federal, and other External Sponsor electronic systems
- Assist with preparation and submission of files in response to post-proposal Sponsor requests
- Participate in and contribute to process improvements and group projects
- Review notice of awards
- Prepare monthly reconciliations, budget reports, and financial adjustments
- Review expenses, monitor budgets, and assist with financial forecasting and deficit resolution
- Support sponsor reporting and inquiries
- Provide administrative and financial support to the Grants and Contracts team
- Other duties may be assigned
Benefits
- Benefited position
- Hybrid environment up to 2-3 days per week after completing all required onboarding and training.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
