Grants & Contracts Administration Specialist 2026-01932

State of Wyoming•Cheyenne, WY

1d•Hybrid

About The Position

The DWS Grants and Contracts Administration Specialist supports the growth and sustainability of Registered Apprenticeship programs throughout Wyoming by administering apprenticeship grants, assisting employers and partners, and supporting statewide outreach and expansion efforts. Working closely with the Apprenticeship Program Lead, this position helps grant recipients successfully navigate funding requirements, maintains accurate program and financial records, supports federal and state reporting, and connects employers and communities with apprenticeship resources. Through responsive service and strong partnerships, this position helps expand quality career pathways and strengthen Wyoming’s workforce.

Requirements

Strong computer skills, including typing, Excel, Word, and Google
Strong communication skills, both written and oral
Ability to use critical thinking and problem-solving skills
Attention to detail and ability to shift priorities based on program work needs
Ability to be flexible based on program needs
Ability to work with a team and independently
Knowledge and understanding of effective communication and customer service skills
Bachelor's Degree (typically in Business)
0-1 years of progressive work experience (typically in Business)
OR 3-4 years of progressive work experience (typically in Business)
None

Responsibilities

Administers active apprenticeship grants throughout the grant lifecycle, including application review, award preparation, monitoring, reimbursement, reporting, closeout, and record retention.
Reviews grant applications and supporting documentation for completeness, accuracy, eligibility, and alignment with established program requirements.
Makes recommendations to the Program Lead regarding the approval, denial, or revision of grant applications based on established policies, funding requirements, and available documentation.
Assists the program lead with preparing and finalizing all reporting requirements required by the US Department of Labor as well as internal annual reporting requirements.
Supports communication efforts that increase awareness of Registered Apprenticeship, Pre-Apprenticeship, grant opportunities, and available technical assistance.
Assists with developing and updating educational and informational materials for employers, workforce centers, education providers, partners, and members of the public.
Assists with planning and coordinating meetings, webinars, training sessions, outreach campaigns, recognition activities, and special events.
Travels as needed to support outreach events, presentations, and other program responsibilities.
Serves as a liaison between the Wyoming Apprenticeship Team and employers, workforce centers, education and training providers, industry associations, community organizations, government entities, and other partners.
Assists prospective and existing apprenticeship sponsors with identifying appropriate resources, completing preliminary documentation, and connecting with the Program Lead or other technical experts.
Maintains a working knowledge of Registered Apprenticeship requirements, program-registration processes, apprenticeship occupations, funding opportunities, and priority industries.