Grants and Contracts Coordinator (Healthcare)

Marin Community Clinics•Novato, CA

1d•Onsite

About The Position

The Grants and Contracts Coordinator plays a key role in the effective management and administration of both contractual agreements and grant-funded projects across the organization. Reporting to the Grants Manager and the Contracts Manager within the Finance Department, provides administrative support for the lifecycle of service and programmatic contracts, assisting with grant administration, ensuring compliance with funder and regulatory requirements (HRSA, FTCA, Joint Commission, Cal-OSHA, etc.), and maintaining accurate records and tracking systems. This role serves as a central liaison between internal departments and external partners, ensuring clear communication and adherence to obligations.

Requirements

Bachelor’s degree in public administration, Health Administration, Business Administration, Legal Studies; or an equivalent level of professional experience is required.
Minimum three years of professional experience in contracts administration, grants coordination, or compliance, preferably within a healthcare, nonprofit, or public sector setting.
Strong organizational, analytical, and time management skills with exceptional attention to detail.
Knowledge of contract and grant administration principles, document management, and compliance requirements.
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Strong written and verbal communication skills with the ability to collaborate effectively across departments and with external partners.
Proficiency with Microsoft Office Suite and experience using contract or grant management systems (e.g., Concord, DocuSign, SharePoint) preferred.
Ability to maintain confidentiality and handle sensitive business, legal, financial, and protected health information.
Commitment to the mission and values of a Federally Qualified Health Center.
Fulfill Immunization and fit for duty regulatory requirements.

Nice To Haves

Familiarity with HRSA FQHC grant management and FTCA/JCAHO compliance strongly preferred.
Familiarity with Cal-OSHA, HIPAA, and patient-centered care models preferred.
Bilingual abilities are a plus.

Responsibilities

Provide administrative support throughout the contract lifecycle, including intake, routing, review, execution, amendments, renewals, expiration, and closeout.
Coordinate the internal contract review and approval process, ensuring contracts are routed to appropriate stakeholders and required documentation is complete.
Maintain the organization's contract management system and centralized repository for all agreements, including vendor, consultant, professional services, MOUs, BAAs, data sharing, grant-related, clinical, and other organizational contracts.
Track contract status, key milestones, renewal and expiration dates, termination notice periods, insurance requirements, and other contractual obligations; provide timely notifications to responsible parties.
Assist with contract amendments, renewals, extensions, and administrative updates under the direction of the Contracts Manager.
Maintain complete, accurate, and audit-ready contract records in accordance with organizational policies and document retention requirements.
Support post-execution contract monitoring by tracking required performance evaluations, deliverables, and compliance activities.
Prepare routine reports related to contract status, renewals, compliance, and organizational metrics.
Support the development of subrecipient agreements and provide compliance monitoring support.
Assist with the development and maintenance of contract and grant workflows, policies, templates, and standard operating procedures.
Recommend process improvements that enhance efficiency, compliance, and consistency.
Prepare reports and dashboards related to contract status, grants, compliance activities, and key performance metrics.